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Program Manager for Donor Events & Engagement

Requisition Number:



Boulder, Colorado

Employment Type:

University Staff



Posting Close Date:


Date Posted:


Job Summary

The Donor Relations team in the Office of Advancement at CU Boulder encourages applications for a Program Manager for Donor Events and Engagement.  The Department is proud of its donor-centric approach to fundraising and benefactor engagement.  This role is an invaluable player in supporting this ethos by managing and supporting dynamic donor events and engagements. This position is responsible for coordinating donor events & engagement under the supervision of the Associate Director with the strategic goals established by the Vice Chancellor for Advancement as the foundation for decisions made.

The University of Colorado Boulder is committed to building a culturally diverse community of faculty, staff, and students dedicated to contributing to an inclusive campus environment. We are an Equal Opportunity employer, including veterans and individuals with disabilities.

Who We Are

About the Office of Donor Relations: Together, we partner to provide meaningful solutions and strategy that accelerates and sustains purposeful impact, honoring and amplifying the donor experience in an authentic, creative, and conscientious manner. At our core, we are a responsive, flexible, and trusted team committed to collaborating with friends on- and off-campus to create transformation that surprises and delights.

Our Values: Respect, Partnership, Hard-working, Joy, Kindness, Transformation

What Your Key Responsibilities Will Be

Events Management

  • Serve as the event manager for the Chancellor’s four signature stewardship events. Based on the vision and strategy set forth by the Associate Director, you will be responsible for the conceptualization, design, attendee management (list generation & registration), marketing & communications, execution, and program management, including possible sourcing and management of student and professional volunteers, from pre-event to post.
  • Assist the Associate Director in developing appropriate one-on-one or intimate Chancellor-level stewardship dinners at the University Residence; maintain all protocol, decorum and discretion required with hosting an event at this location, including vendor management, scheduling, guest coordination, and event programming.
  • Maintain seamless working relationships with a multitude of cross-divisional units when partnerships in event planning and execution arise, while maintaining Chancellor-level standards.
  • Plan and implement, or serve as a partner on, a broad range of in-person and/or digital events for university donors and prospective donors in accordance with university standard methodologies, policy and protocols. Events range in size from small dinners of 10 to large gatherings of 200 or more guests, both locally and nationally.
  • Assist the Associate Director in planning events to highlight campus areas of expertise/themes to ensure thoughtful stewardship and engagement of university benefactors.
  • Coordinate and implement timely and appropriate set up of Chancellor-office business meetings, including set up, catering, supplies and décor.
  • Assist in guest experience and suite management for home football suite events and occasional away game needs.
  • Manage donor access to ticketed events, including football tickets, suites, concerts, and other activities.
  • Prepare detailed event summaries, inclusive of event objectives, desired outcomes, event actuals, and core messaging points for campus leadership and program participants.

Logistical Execution

  • With a focus on meeting agreed upon timeline, build invitations and mailing lists, secure venues and caterers, handle RSVPs, choose menus/decorations, create nametags and check-in lists, coordinate day-of activities, vendor negotiations, supply, rental and delivery logistics, and staff events as appropriate.

Event Communication

  • In coordination with the Associate Director, develop appropriate communication plans for events that include save-the-dates, printed and digital invitations, pre- and post-event follow up.
  • Maintain, organize, and restock event inventory (logistical event supplies, swag, signage, etc.) and bring a creative eye to new and exciting ideas for these items.
  • Manage large data sets for outreach that lead to informed event creation and venue selection that increase optimal event participation.
  • Respond to inquiries related to events, event attendance and/or general questions about CU in a timely and professional manner.

What You Should Know

All University of Colorado Boulder employees are required to comply with the campus COVID-19 vaccine requirement. New employees must provide proof of vaccination or receive a medical or religious exemption within 30 days of employment.

We anticipate this position will support a hybrid format (remote and in-person work).

What We Can Offer

  • The salary range is $53,000- $60,000 annually.
  • Relocation Assistance is available for eligible candidates.


The University of Colorado offers excellent benefits, including medical, dental, retirement, paid time off, tuition benefit and ECO Pass. The University of Colorado Boulder is one of the largest employers in Boulder County and offers an inspiring higher education environment. Learn more about the University of Colorado Boulder.

Be Statements

Be dynamic. Be innovative. Be Boulder.

What We Require

  • Bachelor’s Degree or equivalent combination of education and experience in project management required.
  • Minimum of 3 years experience planning and managing projects.

What You Will Need

  • Expert ability to establish and enhance interpersonal relationships, including ability to coordinate and manage volunteers.
  • Expert communications skill both oral and written.
  • Expert ability to manage multiple tasks and set priorities in fast paced environment.
  • Solid ability to exercise a high degree of diplomacy, discretion and collaboration with all levels of customers.
  • Solid knowledge of word processing, spreadsheet and database management software.
  • Solid ability to effectively manage third party relationships.

Software Proficiency: Microsoft Office Products, including Word, Excel, Outlook, and PowerPoint; database management software.

What We Would Like You To Have

  • Demonstrated experience working in higher education, public service, or non-profit/fundraising environments.
  • Understanding of the complexities of donor engagement and stewardship.
  • Experience in planning high-end or executive-level events and managing c-suite constituents.
  • Experience in luxury hospitality.

Special Instructions

To apply, please submit the following materials:
  1. A current resume.
  2. A cover letter that specifically tells us how your background and experience align with the requirements, qualifications, and responsibilities of the position.
We may request references at a later time.

Please apply by August 14, 2022 for consideration.

Note: Application materials will not be accepted via email. For consideration, please apply through CU Boulder Jobs.

Posting Contact Information

Posting Contact Name: Boulder Campus Human Resources

Posting Contact Email: