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Project Manager, AI Institute, ICS Boulder

Requisition Number:



Boulder, Colorado

Employment Type:

Research Faculty



Date Posted:


Job Summary

We encourage applications for a Project Manager to support a newly established National Artificial Intelligence (AI) Institute. Funded by the National Science Foundation, The Institute for Student-AI Teaming brings together a geographically distributed team of researchers from nine Universities with partners from academia, K-12 school districts, and industry to address the central challenge of how to promote deep conceptual learning via rich socio-collaborative learning experiences for all students. This position will report directly to the Principal Investigator of the Institute for Student-AI Teaming, with a dotted line to the Program Management Office in the Office of Contracts and Grants. The Project Manager (Senior Professional Research Assistant) will direct sponsored project operations and work closely with the PI and the Institute’s leadership team to establish a high-performing team culture across the geographically distributed and highly interdisciplinary Institute. This position provides exciting opportunities to interact with an interdisciplinary team of leading scientists and educators and instill efficient and collaborative mechanisms for team-based science that has a national impact. 

The Institute for Student-AI Teaming will develop, deploy, and study AI Partners that interact naturally with students and teachers through speech, gesture, gaze, and facial expression in real-world classrooms and remote learning settings. The AI partners will be designed in close collaboration with educators with the aim of supporting students to develop STEM competencies, disciplinary practices, and 21st-century skills. The long-term impact of the Institute is to help realize the grand challenge of “Education for All”, by leading the nation towards a future where all students – especially those whose identities are underrepresented in STEM – routinely participate in rich and rewarding AI-enabled collaborative learning experiences that scale, resulting in deeper student engagement and persistence in STEM, more inclusive classroom cultures, and significant improvements in learning outcomes. 

The University of Colorado Boulder is committed to building a culturally diverse community of faculty, staff, and students dedicated to contributing to an inclusive campus environment. We are an Equal Opportunity employer, including veterans and individuals with disabilities.

Who We Are

The Institute for Student-AI Teaming is hosted and supported by the Institute of Cognitive Science (ICS) at CU-Boulder. Founded in 1968, the mission of ICS is to understand and enhance human cognition, learning, and development through the creation of interdisciplinary partnerships. ICS fosters rich scientific interchange across researchers from a broad range of fields including Artificial Intelligence, Linguistics, Psychology, Neuroscience, Computer Science, Philosophy, and Education. ICS also specializes in incubating cutting edge, state-of-the-art research centers such as this newly formed Institute for Student-AI Teaming. 

What Your Key Responsibilities Will Be

  • Work closely with the PI and the Institute’s leadership team to define research and development priorities and make certain that scientific achievements and impact are achieved in accordance with sponsor expectations as well as establish meeting agendas, lead meetings, and ensure that decisions and action items are documented and communicated. Updates the overall project execution plan with input from project team members as required. 
  • Monitor project budget, schedule, and project outcomes, and proactively communicate project risks/obstacles to internal leadership and external partners; develop appropriate risk mitigation strategies and plans.
  • Ensure project operations are aligned with university policy and regulatory requirements in areas such as IRB, Conflict of Interest, etc.
  • Monitor and support execution of Statements of Work (SOW), including leading all aspects of the performance of multiple subcontracts and other project partners. This includes coordinating operations between subcontractors and other partners spanning multiple time-zones and crafting a culture of inclusion for all scientific, educational, and administrative partners.
  • Be a primary resource in drafting progress and annual reports required by the sponsor or Advisory Board, working closely to integrate contributions and revisions from distributed members. 
  • Prepare for and assist in conducting program reviews and resolve programmatic and contractual issues that may arise
  • Partner with the Communications and Outreach Coordinator and other project personnel/leadership to plan and implement project communications, events, and other outreach and community-building activities and work with this Coordinator to respond to documentary requests. 
  • Internally, contribute to building strong faculty and staff relationships across the multiple departments and colleges participating in this Institute. 
  • Work closely with the PI, leadership team, and other project specialists to establish and maintain shared work resources critical to the functioning of this distributed Institute, including running project documentation, source code repositories, and other project resources and facilities. For instance, by managing shared file structures in Google Drive, ensuring that software code is being licensed and run according to Institute policy, and monitoring cloud service usage and costs. 

What We Can Offer

The anticipated starting salary starting at $75,000.00 commensurate with experience and education.


The University of Colorado offers excellent benefits, including medical, dental, retirement, paid time off, tuition benefit and ECO Pass. The University of Colorado Boulder is one of the largest employers in Boulder County and offers an inspiring higher education environment. Learn more about the University of Colorado Boulder.

What We Require

  • Bachelor’s degree at an accredited institution.
  • Proven track record of successfully managing sophisticated scientific or technical projects.
  • At least five years of experience with sponsored project administration, academic research administration, or related experience.

What You Will Need

  • Strong interpersonal skills and a high degree of integrity. 
  • Customer-service oriented approach for managing internal and external partners.
  • Demonstrated high-level administration and organizational skills.
  • Outstanding verbal and written communication skills.
  • Ability to work within a complex, dynamic, matrixed structure across colleges and university administration
  • Proficiency and familiarity in working in collaborative workspaces, namely Google Drive and related applications.

What We Would Like You To Have

  • Graduate degree in technical, scientific, business, or leadership field.
  • PMP or similar credentials.
  • Understanding of Uniform Guidance and relevant OMB Circulars.
  • Strong experience using appropriate program management tools.
  • Experience with federally funded research programs.
  • Experience managing multiple subcontractors.
  • Current knowledge and experience of project management lifecycle and ability to coordinate with cross-functional teams.

Special Instructions

To apply, please submit the following materials:
  1. Resume/CV
  2. Cover Letter
During the application process, you will need to enter contact information for two references and we will request letters of recommendation and additional materials if needed, as the search progresses.  

For full consideration please apply by October 1, 2020, the position will remain open until filled.

Note: Application materials will not be accepted via email. For consideration, applications must be submitted through CU Boulder Jobs.

Posting Contact Information

Posting Contact Name: Boulder Campus Human Resources

Posting Contact Email: