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Property Accounting Specialist

Requisition Number:

44508

Location:

Boulder, Colorado

Employment Type:

University Staff

Schedule:

Full-Time

Posting Close Date:

12-Dec-2022

Date Posted:

21-Nov-2022

Job Summary

The Campus Controller's office at CU Boulder encourages applications for a Property Accounting Specialist! The UCB Debt & Asset Management Team exists to: provide accounting control and fiscal reporting for areas affected by the PeopleSoft Financial System, People Soft Asset Management (PSAM) subsystem, Financed Purchase Liability System and Cash Processing System. This unit monitors the validity of all transactions, including departmental subsystems and allocations, into the PeopleSoft Financial system, as well as coordinating system closes with the Systems Controllers Office. This unit also capitalizes all capital expenditures and related liabilities into investment in Plant; controls state appropriated capital construction in the Colorado Financial Reporting System (CORE); and controls non-state capital construction in the University accounting system. Our objective is to maintain the fiscal integrity of these systems and ensure compliance with Generally Accepted Accounting Principles and Federal and State rules and regulations, while providing quality customer service in a mutually supportive environment within the University community. 

This position exists to assure the fiscal integrity of the Property Accounting Fixed Assets Equipment by analyzing, verifying, and managing Property Accounting System (PSAM), Financed Purchase Liability and manages the tagging process, and their relationship to PeopleSoft Financial system by applying Generally Accepted Accounting Principles (GAAP), Federal Acquisition Regulations, State Fiscal Rules, GASB, and University policy and procedures. This position also exists to compile, analyze and prepare monthly journal entries for financed purchases and to compile and analyze and prepare year-end journal entries and work papers.

The University of Colorado Boulder is committed to building a culturally diverse community of faculty, staff, and students dedicated to contributing to an inclusive campus environment. We are an Equal Opportunity employer, including veterans and individuals with disabilities.

Who We Are

CCO maintains and supports the university's fiscal responsibility through accurate financial accounting and reporting and is in compliance with laws, regulations, policies/procedures, and contract requirements for sponsored projects. We provide oversight, assistance, and training in financial stewardship for the Boulder campus.

What Your Key Responsibilities Will Be

Reconciling Accounting between Systems: 
Transaction Integrity Cost: 
    • Ensure the integrity of Peoplesoft Asset Management System tagged equipment for the Boulder campus by completing property accounting job tasks timely and accurately relating to (1) recording PSAM transactions, compiling appropriate backup documentation, with special emphasis on maintaining data integrity; (2) reconciling PSAM system with G/L 810xxx non-Fed accounts. 
    • Responsible for reconciling GL data to PSC purchasing info (marketplace) to ensure data entry was correct and appropriate per GAAP, GASB, and Campus Guidelines. 
    • Respond to questions related to costs such as; how to handle down payments on customized equipment, is a customized asset a fabrication or a test bed not to be capitalized, did PSAM correctly feed the transaction to the GL.
Tagging of Capital Equipment Process: 
  • Receive the new tags from the New Acquisition Accountant and manage the process for getting them onto the equipment. 
  • Follow-up on tags sent out to departments to attach by using the dot.new query and work with departmental staff to get items tagged between 30-60 days. 
  • Ensure that departments remain current with tagging process and proactively engage with departments who are behind in the process to address new acquisition tags appropriately. 
  • Handle replacement tags due to warranty switchouts and damaged tags.
Capital Equipment Inventory Process: 
  • Ensure the integrity of the inventory control aspect of the University’s capital assets by distributing inventory materials to departments for their scheduled biannual inventory.
  • Reconciling and entering changes into PSAM from completed inventory reports, ensuring that proper documentation for inventory reporting is received, and providing management with information regarding departmental compliance with inventory rules by creating and distributing a delinquent inventory report and Quarterly Information Reports. 
  • Working with departments on proper inventory procedures, whether or not an extension of the timeline is appropriate, following up with departments that are delinquent to determine if the Dean should be notified, certifying an inventory as complete, choosing the sample size for the audit, etc.
Financed Purchase Equipment: 
Ensure the integrity of the financed purchases for the Boulder campus and Central system by controlling the process. Examples of work include:
    • Recording and reconciling the financing to PeopleSoft; balancing input data for Boulder campus and Central Systems, verifying output data from queried reports on a monthly basis.
    • Preparing and posting monthly journal entries; compiling appropriate work papers and backup for the journals. 
    • Preparing year-end work papers and journal entries relating to financed purchase's current and long-term portion, preparing year-end templates and compiling appropriate backup data. Reconciling the capital equipment purchased through a lease agreement. Reviewing the lease agreement, determining how to enter into PSAM, useful life, amortization schedule with departmental staff, etc.

Training Departmental Property Managers/Property Central Website: 
  • Train and educate Property Managers in the 'standard processes' regarding their role in tracking capital assets throughout the assets' lifecycle within their departments. 
  • Work with Property Services and OCG (co-sponsors) to schedule trainings, prepare advertising to recruit attendees, and other activities as needed, and making decisions on training materials, speakers, and scheduling time needed. 
Desk and Precedent Manual: 
  • Update the desk manual to include new processes and procedures for all new software and procedures to accomplish position goals. The "precedent manual" is the capturing of historical decisions related to the campus areas within GAAP/GASB/Campus Guidelines so that our financial statements reflect accurate and consistent application over time.
Working for the good of the Debt & Asset Team, CCO Team, and CU:
  • Acting resource, mentor, volunteer on a committee.

What You Should Know

  • All University of Colorado Boulder employees are required to comply with the campus COVID-19 vaccine requirement. New employees must provide proof of vaccination or receive a medical or religious exemption within 30 days of employment.
  • We anticipate this position will support a hybrid format (in-person/remote work), two days a week working in the office. Other in-office work days as needed.

What We Can Offer

  • The salary for this position is $56,000 per year.

Benefits

The University of Colorado offers excellent benefits, including medical, dental, retirement, paid time off, tuition benefit and ECO Pass. The University of Colorado Boulder is one of the largest employers in Boulder County and offers an inspiring higher education environment. Learn more about the University of Colorado Boulder.

Be Statements

Be courageous. Be unique. Be Boulder.

What We Require

  • Bachelor’s degree. One year experience in accounting. 
  • Equivalent education and experience may substitute on a year-for-year basis.

What You Will Need

  • Proven ability to develop solutions to a variety of problems of moderate scope and complexity using existing policies and practices as a guide.
  • Experience working and completing tasks under only general supervision.
  • Ability to learn campus website software.

What We Would Like You To Have

  • Bachelor’s degree in accounting, finance or related field.
  • Two to three years of experience supervising capital equipment's life cycle within the private or public sector of at least 5,000 capital assets.
  • Experience and knowledge of governmental or higher education accounting procedures; experience with a Peoplesoft/PSAM financial system.
  • Experience with MS Office software.
  • Knowledge of Access database software.
  • Frequent use and general knowledge of GAAP/GASB 34 guidelines for capital equipment.

Special Instructions

To apply, please submit the following materials: 

1. A current resume. 

2. A cover letter that specifically tells us how your background and experience align with the requirements, qualifications, and responsibilities of the position. 

We may request references at a later time.

Please apply by December 12, 2022, for consideration.

Note: Application materials will not be accepted via email. For consideration, please apply through CU Boulder Jobs.

Posting Contact Information

Posting Contact Name: Boulder Campus Human Resources

Posting Contact Email: Recruiting@colorado.edu