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Purchasing & Receiving Agent

Requisition Number:

20125

Location:

Boulder, CO

Employment Type:

University Staff

Schedule:

Full-Time

Posting Close Date:

22-Aug-2019

Job Summary

Wardenburg Health Center, within the division of Health & Wellness welcomes applications for a Purchasing and Receiving Agent. This position will provide inventory, procurement, and asset management support for Health & Wellness, specifically in support of Wardenburg and Village Center operations. The Agent will assure that Wardenburg and Village Center maintain operations with required pharmaceuticals and supplies on hand. This position will coordinate and direct order requests for supplies, services, maintenance and independent contractors.

Who We Are

Wardenburg Health Services staff understands and is committed to the unique health concerns of our student population, making us an unparalleled source of advocacy for student wellness at CU Boulder. We provide a comprehensive range of health care services in several on-campus locations. The Wardenburg Medical Clinic provides a wide range of health care services for students including, but not limited to: primary care for illnesses and injuries, as well as chronic conditions, physicals, sexually transmitted infection testing and treatment, allergy shots, vaccinations, travel health care, and concussion care.

What Your Key Responsibilities Will Be

Inventory and Procurement, Department Supplies and Service Orders
  • Serve as the department wide point of contact for procurement, inventory, materials and supplies. 
  • Monitor all stores, receive requests and anticipate needs for pharmaceuticals and supplies for Wardenburg and Village Center. 
  • Partner with department and Business Services staff to ensure that Wardenburg and Village Center maintain operations with required pharmaceuticals and supplies on hand. 
  • Coordinate and direct order requests for new products, contract physicians, other contractual vendors/suppliers, capital equipment, furniture, and various medical and office equipment/supplies. 
  • Provide updates to SA Business Services on changes to vendor information or needs. 
  • Collaborate with SA Business Services in researching procurement requests for quality, cost and products that meet medical professional and departmental needs. 
  • Serve as technical and on-site point of contact for vendors. 
  • Anticipate procurement needs and advise departmental staff on timelines for procurement actions to meet deadlines.
  • Responsible for inventory management and for ensuring that materials and supplies are readily available. 
  • Direct requests for ordering inventory and departmental supplies/services. 
  • Determine Periodic Automatic Replenishment (PAR) levels and reorder points. 
  • Review and reconcile inventory and supply catalog records to direct order requests to SA Business Services. 
  • Perform regular counts of vaccines, IUDs, and tests for strep, pregnancy and urine and reconciles counts with Medicat records to inform infection control and billing/coding of discrepancies. 
  • Partner with management/leadership to ensure staff accurately match and record usage of vaccines and medications. 
  • Partner with billing/coding in accurately identifying new items as inventory or supplies based upon billing practices. 
  • Responsible for correct entry and maintenance of lot numbers, NCD numbers, expiration dates, etc. and that they are correctly identified and monitored in Medicat. 
  • Audit inventory stock for expired or damaged items.
  • Verify that orders/returns are appropriately documented and authorized, shipments are received, entered in applicable inventory and supply systems, and in-house inventory is accurately located in stockroom. 
  • Distribute supplies to ordering departments. 
  • Maintain supporting documentation for all orders including packing slips and approval records. Reconcile shortages, substitutions and damaged goods. 
  • Route invoices for processing to SA Business Services and issues authorization to pay all invoices for items received and services rendered. 
  • Serve as a PCard holder.
Asset Management 
  • Maintain capital equipment identification, property disposal and maintenance of property disposal logs. Serves as the departmental Property Manager. 
  • Schedule recurring maintenance for medical equipment with qualified vendors in coordination with SA Business Services. 
  • Schedule third party maintenance and upkeep for equipment including calibration of scales throughout the clinic.
Sterilization Program Coordination 
  • Serve in an oversight capacity for Medical Technician staff responsible for sterilization.
  • Oversee training program for staff handling cleaning of medical supplies, equipment, and instruments. 
  • Follow standard precautions for decontamination. 
  • Operate sterilization equipment to ensure proper function. Perform quality control checks and maintain equipment as necessary. 
  • Occasionally function as a “back-up” to primary sterilization staff when clinics experience increased demand.
Compliance 
  • Create policy for the administration of processes including pharmacy procurement, sterilization, and inventory audits. 
  • Report actual and near-miss events through incident reporting structure. 
  • Educate staff on professional standards for occupational health in sterilization methods.
Additional Duties
  • Distribute mailings in a timely manner to appropriate departments. 
  • Assist with projects, and customer support as may be requested by managers and/or departmental staff. 
  • Maintain current department policy and procedure manual. 
  • Monitor and submit requests to SA Business Services for system access or PCard changes or terminations.

What You Should Know

Some lifting (up to 50 pounds) is required.

What We Can Offer

Salary range starts at $44,400, commensurate with relevant experience.

Benefits

The University of Colorado offers excellent benefits, including medical, dental, retirement, paid time off, tuition benefit and ECO Pass. The University of Colorado Boulder is one of the largest employers in Boulder County and offers an inspiring higher education environment. Learn more about the University of Colorado Boulder.

Be Statements

Be Resourceful. Be Driven. Be Boulder.

What We Require

Three years of experience receiving/storing and issuing a wide variety of supplies and equipment.

What You Will Need

Communication – experience responding, investigating, and reporting to inform decision making processes. Responsibility includes maintaining a high level of professionalism and strong communication with numerous stakeholders throughout the department, division, and University.

Organization -  Experience in optimizing inventory control processes and maintaining meticulous records. Experience analyzing information to anticipate future needs of the work unit. Successful candidate will demonstrate ability to establish systematic courses of action to accomplish long term objectives.

Adaptability – Experience changing style or method of approach when necessary in order to achieve a goal. Willingness to learn new methods, procedures, or techniques. Utilizes creativity to resolve complex problems.

Special Instructions

To apply, please submit the following materials: 
  1. A current resume. 
  2. A cover letter that specifically addresses how your background and experience align with the requirements, qualifications and responsibilities of the position. 
You will not be asked to upload references at this time. 

Please apply by August 22, 2019 for consideration. 

Note: Application materials will not be accepted via email. For consideration, applications must be submitted through CU Boulder Jobs.

Posting Contact Name: Boulder Campus Human Resources

Posting Contact Email: Recruiting@colorado.edu

The University of Colorado Boulder is committed to building a culturally diverse community of faculty, staff, and students dedicated to contributing to an inclusive campus environment. We are an Equal Opportunity employer, including veterans and individuals with disabilities.