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Research Laboratory Administrative Coordinator

Requisition Number:



Boulder, Colorado

Employment Type:

University Staff



Posting Close Date:


Date published:


Job Summary

The Chemical and Biological Engineering Department encourages applications for a Research Laboratory Administrative Coordinator. This position supports the professional administrative and academic needs of two distinguished faculty members of the department. Responsibilities will include sponsored research and grant administration, policy development, procurement, travel arrangement and expense reimbursements. In addition, this position provides direct support to faculty members’ research lab groups, to include ordering equipment and materials, communicating daily lab-life needs, performing lab member onboarding and exiting interviews, and coordinating other research program activities. Further, this position will act on behalf of both faculty members to expertly, accurately and articulately represent, communicate and execute priorities and mission in both domestic and international settings.

Who We Are

Founded in 1893, the College of Engineering and Applied Science at the University of Colorado Boulder is the second largest of seven schools and colleges at one of the nation's top public research institutions. As Colorado's flagship university, CU Boulder has selective admissions standards and a comprehensive array of undergraduate and graduate programs.

What Your Key Responsibilities Will Be

Grant, Sponsored Research and Publication Administration
  • Provide grant administration and publication submission support to assigned faculty members and research laboratory group members. Analyze costs assigned to sponsored projects based upon sponsor requirements for allowability, consistency, reasonableness and cost allocation.
  • Prepare and present financial reports to principal investigators and associated research staff.
  • Assist with sponsored project close-outs in conjunction with Campus Controller’s Office financial analyst staff. 
  • Manage and maintain complete regulatory files, including approval and sponsor correspondence.
  • Works cooperatively with Principal Investigator (PI) and departmental staff, as well as other campus departments and personnel (such as Sponsored Projects Accounting (SPA), Office of Grants and Contracts (OCG), and Procurement Service Center (PSC)).
  • Provides proposal and award advisement including assisting with preparation of budgets and narratives for grant applications, resource and fund management; and offers procedural and regulatory advisement in alignment with sponsor, Federal, State, and university requirements to ensure compliance.
  • Manage personnel and expenses assigned to grants, collaborating with department finance team to update funding assignments and correct discrepancies, preparing and communicating reports, and assisting with grant close-outs. 
Professional Assistant and Lab Operations Administration
  • Provide professional administrative support to distinguished faculty members within Chemical and Biological Engineering and their research laboratory groups. Support includes assisting in laboratory and operational planning and development; interprets, monitors, and analyzes information regarding operating policies and procedures; and coordinates academic and/or staff personnel matters. Resolves issues that have a significant impact on the overall goals of the laboratories. Responsibilities include logistics and event planning, scheduling, and coordination for activities in support of research functions for Bowman and Anseth Research labs and other research support tasks. 
  • Coordinate research laboratory group appointments and visas processing, gathering required documentation from faculty, reviewing for completeness, and submitting to department payroll and personnel liaisons for processing in a timely manner, onboarding new research laboratory personnel, and ensuring lab exits are completed.
  • Manage faculty calendars, develop laboratory communications, scheduling meetings, travel, events, and seminars, and coordinating research laboratory group activities, interpreting and relaying directions, and handling calendar access. 
Procurement and Travel Reimbursements
  • Coordinates travel and event registrations including booking airfare, hotel, transportation, etc; registering for conferences, seminars and/or training; utilizes Concur and Marketplace to process transactions; and prepares and submits appropriate pre-travel approval forms.
  • Prepares, reconciles and submits travel expense reimbursement reports which involves gathering and assuring appropriate receipts and documentation are included and ensuring expenses are allocated to appropriate accounts.
  • Purchases goods and services including performing research to ensure costs for goods and services are reasonable, appropriate, allocable and within compliance; coordinates the issuance of purchase orders; processes payments utilizing procurement card, purchase orders, or payment vouchers; and tracks and verifies delivery of goods and services.
  • Monitors and reconciles procurement card expenses, assuring appropriate receipts and documentation are provided and participates in the preparation of reports.
  • Develops ways to improve the efficiency of data collected through systems and subsystems.
  • Continuously seek professional development opportunities to improve self, skills and knowledge through on-the-job learning, and formal and informal training and conferences.
  • Other special projects and duties, as assigned for professional growth.

What We Can Offer

  • Anticipated starting salary is $50,000, commensurate with experience.


The University of Colorado offers excellent benefits, including medical, dental, retirement, paid time off, tuition benefit and ECO Pass. The University of Colorado Boulder is one of the largest employers in Boulder County and offers an inspiring higher education environment. Learn more about the University of Colorado Boulder.

Be Statements

Be Ambitious. Be Collaborative. Be Boulder.

What We Require

  • Bachelor’s degree from an accredited university, or equivalent combination of education and experience.

What You Will Need

  • Demonstrated effectiveness in written and oral communications, collaboration, and problem solving.
  • Demonstrated understanding and application of internal control principles.
  • High-level computer skill proficiency in Microsoft Office Suite (particularly Word and Excel) and databases.
  • Ability to work independently as well as on a team.
  • Ability to collect and present clear data and explain processes to faculty, staff, and students.
  • Demonstrated ability to establish and maintain effective and trusting working relationships with faculty, administrators, and staff.

What We Would Like You To Have

  • Experience with research and contract accounting and management.
  • Knowledge of administrative, budgetary, and fiscal principles and practices in a higher education environment, including budgeting and fund accounting.
  • Ability to work through ambiguous direction, being a self-starter to problem-solve. 
  • Ability to manage time and execute high demands during peak times. 
  • Strong knowledge of accounting and budgeting in all funds (general, auxiliary, gift, grant, and plant as well as an understanding of the CU Foundation accounting system.
  • Sensitivity to and appreciation of cultural, political and geographical differences, with ability to work well with faculty, staff and students from around the world.

Special Instructions

To apply, please submit the following materials: 
  1. A current resume. 
  2. A cover letter that specifically addresses how your background and experience align with the requirements, qualifications and responsibilities of the position.
You will not be asked to upload references at this time.
Please apply by January 26, 2020 for consideration.
Note: Application materials will not be accepted via email. For consideration, applications must be submitted through CU Boulder Jobs.

Posting Contact Information

Posting Contact Name: Boulder Campus Human Resources

Posting Contact Email:

The University of Colorado Boulder is committed to building a culturally diverse community of faculty, staff, and students dedicated to contributing to an inclusive campus environment. We are an Equal Opportunity employer, including veterans and individuals with disabilities.