Senior Development Assistant, Parent Giving & Boulder Advancement Programs
Requisition Number:
64603
Location:
Boulder, Colorado
City
Boulder
State
Colorado
Employment Type:
University Staff
Schedule:
Full-Time
Posting Close Date:
02-Jun-2025
Date Posted:
20-May-2025
Job Summary
The Office of Advancement at the University of Colorado Boulder encourages applications for a Senior Development Assistant to join as a key support member of the Parent Giving and Boulder Advancement team! This position uses autonomy, independence and subject matter expertise to provide administrative support for a high-performing and collaborative advancement team.
This position will work under minimal direction on a broad array of administrative duties that are variable and sophisticated in nature and is tasked with exercising a high level of discretion and confidentiality, especially as it relates to assigned responsibilities with donors, faculty, staff and administration. This role applies skills and knowledge in multiple administrative functions, but many responsibilities reflect a distinct Advancement component.
This position will work under minimal direction on a broad array of administrative duties that are variable and sophisticated in nature and is tasked with exercising a high level of discretion and confidentiality, especially as it relates to assigned responsibilities with donors, faculty, staff and administration. This role applies skills and knowledge in multiple administrative functions, but many responsibilities reflect a distinct Advancement component.
CU is an Equal Opportunity Employer and complies with all applicable federal, state, and local laws governing nondiscrimination in employment. We are committed to creating a workplace where all individuals are treated with respect and dignity, and we encourage individuals from all backgrounds to apply, including protected veterans and individuals with disabilities.
Who We Are
At CU Boulder Advancement, we are committed to fostering an environment where everyone matters and all can thrive. This dedication is rooted in our core values and our mission to drive impactful fundraising and engagement. Our team actively engages in learning, reflection, and the transformation of systems, policies, and practices that perpetuate oppressive ideologies—including racism, sexism, ableism, and heterosexism. We recognize our responsibility to lead by example in building a supportive and inclusive culture for both internal colleagues and external partners. We hold ourselves accountable through individual and divisional goals that continuously assess our progress, growth, and outcomes—ensuring alignment with our mission and values every step of the way.
What Your Key Responsibilities Will Be
Administrative Support
- Strategize and complete travel arrangements (which may include detailed itineraries reflecting appointments with donors) for the Managing Senior Director of Development and Unit Lead.
- Applies data from university databases to build requested reports, spreadsheets, and donor correspondence.
- Initiate, schedule and coordinate internal and external meetings for the Managing Senior Director of Development and Unit Lead advancement team.
- Prepare and distribute various administrative materials including financial and administrative reports and personal letters of invitation, thanks, explanation, information, and cultivation.
- Monitor and record donations and as needed, follow-up with the CU Foundation to ensure gifts are recorded according to the donor’s intent.
- Serve as the liaison for the Parent Giving and Boulder Advancement Programs Office for advancement-related finance and scholarship questions.
- Process donor checks and gifts and prepare acknowledgment letters and related correspondence.
- Research and resolve gift administration issues; serve as a subject matter expert for the team on issues related to gift administration.
- Provide event support and preparation as necessary.
- Assistance with special projects.
- Finance/budget management duties.
Donor Cultivation and Stewardship Support
- Conduct preliminary research on prospective donors and assist in identifying, cultivating, soliciting, and stewarding donors through research of available databases.
- Track and manage development pipeline data and update development officers on weekly outlook and projections.
- Update donor database with notes, strategic plans, contact reports, and tasks to ensure the most current and relevant information is available. Share information with other team members.
- Receives and responds to donor/constituent inquiries.
- Prepare comprehensive briefing reports to be used for cultivation and solicitation meetings.
- Draft stewardship letters and reports.
Office Management
- Answer and direct phone calls; screen phone messages and distribute/follow-up as necessary.
- Prepare and submit expense reports; prepare purchase requisitions for various office needs; maintain office supply inventory.
- Serve as a liaison between the Parent Giving and Boulder Advancement Programs advancement team and various internal and external donors.
- Research and gather information on various topics as necessary and expedite the flow of information to staff.
- Resolve IT/software related issues for the team.
Other Duties as Assigned
- Hire/manage 2 student assistants.
- Assist with onboarding new employees and offboarding departing employees.
- Serve as a resource for newer development assistants in the unit and across the division.
- Proactively engage with the division’s Administrative Team (A-Team) and attend scheduled meetings.
What You Should Know
- This position has the ability to work a hybrid schedule with some days on campus and some days remote.
- This position will occasionally require you to work evenings/weekends.
What We Can Offer
The salary range for this position is $63,000 - $70,000 annually. Relocation assistance is available within Advancement guidelines.
Benefits
The University of Colorado offers excellent benefits, including medical, dental, retirement, paid time off, tuition benefit and ECO Pass. The University of Colorado Boulder is one of the largest employers in Boulder County and offers an inspiring higher education environment. Learn more about the University of Colorado Boulder.
Be Statements
Be impactful. Be unique. Be Boulder.
What We Require
- A bachelor’s degree or equivalent experience.
- 3+ years of direct work experience.
What You Will Need
- Strong verbal and written communication skills.
- Strong attention to detail and accuracy in implementing tasks.
- Sense of curiosity and the desire to find solutions to sophisticated problems.
- Strong customer service skills.
- Ability to navigate and manage various databases.
- Ability to manage multiple tasks simultaneously and adapt to changing priorities; ability to appropriately manage time and meet set timelines.
- Ability to champion the shared values of the Office of Advancement.
- Ability to exercise a high degree of tact, discretion, and collaboration in working with a diverse range of donors including employees, students, volunteers, alumni, donors, and campus colleagues.
- Ability to operate independently; has a self-learner/self-starter approach.
- Understanding of data compliance and integrity.
What We Would Like You to Have
- Experience in or understanding of a non-profit or higher education environment.
- Experience working in customer service and/or an operations focused role.
- Software Used: Microsoft Office products, donor tracking software (Salesforce), Zoom, Teams, LinkedIn, DocuSign, m-Fin, Marketplace, Concur.
Special Instructions
To apply, please submit the following materials:
- A current resume.
- A cover letter that specifically tells us how your background and experience align with the requirements, qualifications, and responsibilities of the position.
We may request references at a later time.
Please apply by June 2, 2025 for consideration.
Note: Application materials will not be accepted via email. For consideration, please apply through CU Boulder Jobs.
In compliance with the Colorado Job Application Fairness Act, in any materials you submit, you may redact or remove age-identifying information such as age, date of birth, or dates of school attendance or graduation. You will not be penalized for redacting or removing this information.
Posting Contact Information
Posting Contact Name: Boulder Campus Human Resources
Posting Contact Email: Recruiting@colorado.edu