Jobs UNIVERSITY OF COLORADO BOULDER

Payroll Operations:

• Manages payroll expense transfers (PETs) and funding distribution changes, ensuring all necessary paperwork is submitted, including PI statements.
• Collaborates with the CEAS HR Team regarding all questions on new hires, appointment adjustments, and end of appointments so that changes are entered into HCM and correctly compensated.
• Collaborates with the HR team on personal updates, as appropriate.
• Runs bi-weekly and monthly payroll registers to ensure accurate payroll output to employees as well as maintains the internal tracking system on expected payroll numbers.
• Works with HR for overpayment paperwork and checks pulled, as needed.
• Monitors appointment end dates and updates funding as needed.
• Collaborates with the HR team on off-cycle payments for bi-weekly and monthly employees.
• Reviews and resolves monthly payroll suspense issues.
• Answers questions and resolves issues regarding payroll.

Expense Reimbursement and Procurement:

• Reviews travel card, procurement card and personal expense reimbursements for faculty, staff, students and guests.
• Evaluates charges for allowability and reasonableness. Compiles, validates and reviews receipts from cardholders, creates expense reports and appropriately allocates and codes charges according to university procurement standards.
• Purchases goods and services, including performing research to ensure costs for goods and services are reasonable, appropriate, allocable and within compliance.
• Creates purchase requisitions in Marketplace for purchases over $5,000 and ensures appropriate documentation is sent to procurement.
• Manages Small Dollar Contracts (SMD) purchases and ensures PSC compliance.
• Manages new vendor setup, as required for purchase orders.
• Investigates when issues arise with missing payments. Processes Warrant Adjustments to re-issue payments or cancels them, as needed.

General Accounting and Finance Administration:

• Performs standard accounting functions to support budget, accounts payable, accounts receivable, procurement, and travel and expense reimbursement activities. This includes preparation of journal entries; verification of accounting codes and fund assignments; month-end, quarter-end and yearend closes; reconciliations and audits; data collection, analysis and retention; reporting and records management.
• Ensures fiscal operations in accordance with Federal, State and university fiscal policies and procedures.
• Assists the Manager of Budget and Finance for Programs with fiscal year-end, including providing the finance team with a list of purchase orders that need reviewed for closeout or updating and administers unit JEs.
• Applies strong knowledge and understanding of fund accounting and provides additional financial support to units as needed.

Contract and Grant Management:

• Performs project budget oversight including monitoring, tracking and/or reconciling transactions, projections, variances and payroll funding distributions.
• Prepares and submits budget revision and funding updates, as needed.
• Performs post-award tasks including purchasing goods and services, creating subcontract SPOs, monitoring project end dates, requesting extensions and supplemental funding as needed, and aiding in the award closeout process.
• Manages and maintains complete regulatory files, including approval and sponsor correspondence.
• Leads sponsored project closeout, reviews closing projects 90, 60, and 30 days prior to project end date and completes required tasks.
• Stays up-to-date on sponsor-specific and federal guidelines.
• Acts as the liaison between OCG, RIO, CCO, etc. and the PI/program.

Special Projects and Other Duties:

• Performs a variety of related duties as assigned or necessary with independent judgment. This may include reviewing current payroll processes across the programs and then working collaboratively to create consistent practices.
• Performs additional duties as assigned by the Manager of Budget and Finance for Programs.
• Ensures compliance and stays apprised and current on relevant University and State of Colorado policies and procedures.
• Participates in professional development activities and serves on unit, college or campus committees as applicable.
• Undertakes other duties and responsibilities as assigned.

• Bachelor's degree in finance or accounting or related.
• Five years of professional experience in finance and payroll administration.
• Progressively responsible experience in accounting, finance and/or business administration in a complex environment that includes budgetary responsibilities.
• Background working in higher education or public sector finance management with progressive responsibilities, including working knowledge of university administrative and fiscal policies and procedures and campus/university organizational structures.
• Experience with PeopleSoft Finance and HR systems, and with mFIN finance reporting.
• Strong knowledge of accounting and budgeting in all funds (general, auxiliary, gift, grant and plant).
• Ability to interpret complex University policies and procedures, and to take the initiative to evaluate existing processes and procedures, and when necessary, revise or develop new procedures to increase strategic operational efficiencies.
• Sensitivity to, and appreciation of, cultural, political and geographical differences, with the ability to work well with faculty, staff, and students from around the world.