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Senior Grant Management Specialist

Requisition Number:



Boulder, Colorado





Employment Type:

University Staff



Posting Close Date:


Date Posted:


Job Summary

The University of Colorado's Institute for Behavioral Genetics (IBG) seeks a highly organized Senior Grant Management Specialist to provide crucial financial and operational support. This vital role involves guiding Principal Investigators (PIs) through the entire grant lifecycle, from proposal development to post-award management. Responsibilities include ensuring the timely and accurate preparation of proposals, annual reports, no-cost extensions, and final reports. This role is critical for IBG's continued success in securing and managing external funding.

The University of Colorado Boulder is committed to building a culturally diverse community of faculty, staff, and students dedicated to contributing to an inclusive campus environment. We are an Equal Opportunity employer, including veterans and individuals with disabilities.

Who We Are

The Institute for Behavioral Genetics (IBG) is an organized research unit of the University of Colorado Graduate School dedicated to conducting and facilitating research on the genetic and environmental bases of individual differences in behavior. Founded in 1967, IBG is one of the top research facilities in the world for genetic research on behavior. Data collection and analysis are ongoing for several internationally renowned studies including the Colorado Adoption Project, the Colorado Twin Registry, the National Youth Survey Family Study, the Colorado Learning Disabilities Research Center, and the National Longitudinal Study of Adolescent Health. IBG is home to one of the nation's largest DNA repositories for research on human behavior, as well as housing a wide array of behaviorally and genetically defined lines of selected, recombinant inbred, transgenic, and knockout­ gene mice. Current research includes studies of aging, neurodegenerative disease, psychopathology, reading and learning disabilities, cognition, substance abuse, behavioral development, and evolution. 

What Your Key Responsibilities Will Be

Grant Proposals and Reporting

  • Create and manage a calendar of key due dates for proposals, reports, and other grant-related activities.
  • Monitor and proactively communicate funding announcement cycle reminders and progress report due dates, advising faculty of key timelines.
  • Determine what is required for each proposal from the corresponding Notice of Funding Opportunities (NOFO) and report from InfoEd and work with PIs to capture, update, and prepare documents for OCG review.
  • Maintain a comprehensive grant database to streamline proposal applications and annual/final reports.
  • Ensure that proposal documents are consistently up-to-date and accurate, including other support documents, bio sketches, facilities documents, Institutional Animal Care & Use Committee (IACUC), Institutional Review Board (IRB), and Collaborative Institutional Training Initiative (CITI) certification.
  • Initiate the Proposal Submission Request (PSR) process in InfoEd and submit progress reports and final reports coordinating necessary information with project PIs, subrecipients, and the Chief Financial Manager.
  • For sub-awardees, establish and coordinate appropriate timelines and the collection of their institution’s proposals and reports, tracking documents that are received and reviewing for complete and accurate information. Request modifications and corrections from the sub-awardees as necessary. Provide three months, two months, and one month reminders.
  • After reviewing Office of Contracts and Grants markup, edit proposals and reports, and gather final documents from the Principal Investigator.
  • Responsible for the coordination of all follow-up responses to the proposal and requests for action in the ERA commons (e.g., Just-In-Time, Conflict of Interest, Other Support Document).
  • Coordinate the transfer of sponsored projects when a PI transfers to the University of Colorado.

Budget Preparation

  • Develop proposal budgets and budget revisions in partnership with the Principal Investigators and Chief Financial Manager using university templates, including multiple budgets for internal CU processes with integration into appropriate full proposal and Research Performance Progress Reports (RPPR) budgets for submission.
  • Interpret the needs articulated by the PI and other research personnel to build the appropriate budgets for proposals and RPPRs ensuring adherence to internal and funding agency guidelines.
  • Provide the PIs with appropriate budget justification templates with updated budget information specific to their submission and coordinate additional information with PIs ensuring the document is fully compliant.
  • Complete funding agency budget forms and other submission documents.
  • Forward the completed Budgets and Budget Justifications to the Chief Financial Manager and OCG proposal analyst for approvals and checks. Make corrections and obtain approval from the reviewer on those corrections.

Post Award

  • Work collaboratively with the Office of Contracts and Grants and the setup team to ensure the award setup accurately reflects the terms and conditions of the award, subawards are set up on time, and funds are accurately split between project components.
  • Review and track expenditures against the approved budget to ensure funds are being spent appropriately using CU financial reports and IBG shadow reports.
  • Meet with PIs to provide project financial reports, and work with the Chief Financial Manager to resolve project funding issues.
  • Request extensions and supplemental funding requests.

Administrative Support

  • May occasionally serve as backup for the front office by answering the phone, signing for packages and other deliveries, answering employee and visitor questions, etc.
  • Assist with IBG event planning for invited speakers, student functions, employee recognition events, and recruitment functions.
  • Assist with student recruitment (e.g. help transport students to the main campus for meetings within their academic departments; assist with scheduling meetings; meet caterers and check catering menus, etc.).

What You Should Know

  • After the initial training period, which will be fully on-site, this position offers the opportunity for a hybrid work schedule including up to two days of remote work per week.
  • A fully on-site work modality is also available.

What We Can Offer

The hiring range for this position is $65,000-$85,000 annually. Relocation is available for eligible candidates.


The University of Colorado offers excellent benefits, including medical, dental, retirement, paid time off, tuition benefit and ECO Pass. The University of Colorado Boulder is one of the largest employers in Boulder County and offers an inspiring higher education environment. Learn more about the University of Colorado Boulder.

Be Statements

Be ambitious. Be groundbreaking. Be Boulder.

What We Require

  • Bachelor’s Degree and three years of experience working in research administration or finance-related fields, or equivalent combination of education and experience. 

What You Will Need

  • Organizational skills to meticulously manage documents, schedules, and communications, ensuring all tasks and timelines are efficiently coordinated and met.
  • Outstanding interpersonal skills with the ability to provide great customer service to research personnel and develop successful internal and external business relationships.
  • Excellent communication skills. Proficient in clearly and concisely communicating both verbally and in writing to a variety of audiences.
  • Exceptional solution-finding skills, as demonstrated by the ability to critically evaluate challenges and clearly articulate and implement creative, practical solutions that are within related policies.
  • Precise and dedicated attention to detail.
  • Ability to manage work volume and competing tasks while meeting timelines.
  • Independent, driven, and resourceful.
  • Strong business ethics and fiscal responsibility.

What We Would Like You to Have

  • Five years of experience working in research administration or finance-related fields including at least two years of experience working with Federal grants.
  • Knowledge of NIH grant policies and procedures including familiarity with compliance requirements, financial reporting, and progress documentation.
  • Experience with various financial systems (i.e. PeopleSoft, Concur, Marketplace, HCM, InfoEd, mFin, eRA Commons, and NIH Assist).
  • Experience with Excel spreadsheets, Microsoft Word, Adobe Professional, and/or similar software.

Special Instructions

To apply, please submit the following materials:

  1. A current resume.
  2. A cover letter that specifically addresses how your background and experience align with the requirements, qualifications and responsibilities of the position.

You will not be asked to upload references at this time.

Please apply by 7/23/2024 for first consideration.

Note: Application materials will not be accepted via email. For consideration, applications must be submitted through CU Boulder Jobs.

In compliance with the Colorado Job Application Fairness Act, in any materials you submit, you may redact or remove age-identifying information such as age, date of birth, or dates of school attendance or graduation. You will not be penalized for redacting or removing this information.

Posting Contact Information

Posting Contact Name: Boulder Campus Human Resources

Posting Contact Email: