Jobs UNIVERSITY OF COLORADO BOULDER

The Department of Civil, Environmental and Architectural Engineering's mission is the education of undergraduate and graduate students to become leaders in the professional practice of engineering, chipping in to technological advances that benefit humankind while enhancing the earth’s physical and biological resources. CEAE cultivates an environment of inclusivity and celebrates the growing diversity of our student body, as well as faculty and staff populations. We are committed to encouraging inclusive excellence and have adopted priorities to guide our values and practices.

Research Administration & Management:

• Serve as subject matter expert and main point of contact for research projects related to terms, budget, deliverables, and scheduling.
• Develop, manage, and continually support plans for risk-mitigation, communication, and scheduling of research efforts.
• Communicate with PIs on project status, budgeting, reporting, financials and technical demonstrations for department research teams, companies and partners.
• Oversee and support procurement for equipment and supplies for research labs as needed. Support the installation, operation, and maintenance of equipment as requested to meet project goals.
• Forecast and report the status of research activities as requested from across the research teams to sponsors.
• Prepare and maintain documentation for large equipment purchases and services, adhering to fiscal policies and procedures.
• Identify assets and maintain an inventory of equipment and intangibles available for research applications.
• Review, analyze, and interpret financial data to make projections, budgets, and reports related to the status of the project.
• Contribute to the education and research activities of the department’s laboratories and Rate-Based Service Agreements (RBSAs) by assisting faculty, undergraduate students, and graduate students.
• Establish, monitor, and create processes for reconciliation on awards to support the research aims of the project(s).

Innovation & Leadership:

• Independently analyze reports, data, and inventories to find opportunities and make recommendations for process improvements, including monitoring and adjusting processes as needed.
• Collaborate with departmental senior finance staff to create and build innovative financial processes and data management.
• Network and build connections with key partners across the University, cultivating a culture of innovation, curiosity, and community.
• Lead and co-lead project team meetings.
• Host and lead new partner, unit, company, and governmental project meetings to introduce research applications and new opportunities.
• Build and maintain documentation related to standard operating procedures (SOPs). Consistently review existing SOPs for accuracy and relevancy and make edits as needed. Ensure SOPs are shared with relevant parties in a timely manner.
• Serve as backup for Financial Services Manager.

Communication:

• Maintain consistent communication with key PIs and department leadership to proactively oversee grant awards' financial and process management, ensuring that administrative research efforts are led efficiently and effectively.
• Provide guidance on appropriateness and compliance with regulations, ensuring compliance with all department, university, state, and federal guidelines.
• Facilitate communications, including coordinating and leading meetings, with internal and external researchers, sponsors, other universities, companies, and government entities.
• Work with our department and College communications staff to support marketing efforts of emerging research throughout the University and beyond.
• Organize site visits, meetings, and field demonstrations based on project goals.
• Create financial reports, as requested.
• Prepare written materials, such as project and technical reports, as requested.

Other Duties:

• Stay apprised and current on relevant University and State of Colorado policies and procedures.
• Undertake other duties and responsibilities as assigned.
• Participate in professional development activities and serve on unit, college or campus committees as applicable.

This position may be eligible for a hybrid work modality, consistent with the College of Engineering and Applied Science Hybrid Work Policy.

The starting salary range for this position is $65,000 - $73,000 per year.

• Bachelor’s degree in science, engineering, education, business or other related fields.
• 3 years of related professional level experience.
• An equivalent combination of education and experience may substitute.

• Proven ability to work independently, with little oversight.
• Willingness to take initiative to think creatively and propose new and alternate ways of conducting business to achieve goals.
• Ability to manage multiple tasks, prioritize, and achieve key objectives.
• Ability to adapt to changing situations and priorities.
• Ability to understand and integrate technical information from multiple sources.
• Demonstrated willingness to work as a team to accomplish the project goals.

• Experience with technical science, research, and engineering writing and communications.
• Intermediate experience with database software, including compiling statistics, developing, and managing complex spreadsheets.
• Intermediate experience with word processing and presentation software, such as Microsoft and Google suites.
• Currently pursuing or completed graduate-level coursework in science, engineering, education, business, or related fields.
• Department Research Administrator (DRA) Certification from the University of Colorado.
• Project management experience.
• Prior experience working with research at the University of Colorado Boulder.
• Previous experience working with CU financial systems (Concur, mFIN, HCM, etc.).