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Subcontracts Officer

Requisition Number:

34837

Location:

Boulder, Colorado

Employment Type:

Research Faculty

Schedule:

Full-Time

Date Posted:

10-Nov-2021

Job Summary

We are seeking an exceptional and talented Subcontracts Officer to further LASP's science mission by providing expert-level subcontract management and administration as well as managerial oversight of contract deliverables and compliance terms and conditions that will work in support of the overall sponsored research contracting and compliance efforts as it pertains to LASP subcontracts. The LASP Subcontracts Manager works closely with University and Sponsor contracting officers as well as its internal compliance and contracting colleagues within LASP. This position holds primary responsibility for the overall administrative management and support of LASP’s subcontracts and subawards portfolio for sponsored research projects funded by federal and commercial awards, both contracts and grants.

The Subcontracts Manager position reports to the LASP Contracts, Compliance, and Property Manager and serves as liaison and business partner with CU’s Office of Contracts and Grants, Risk Management Office, Technology Transfer Office and CU’s Office of Research Integrity. The Subcontracts Manager may oversee a staff of one-two professional contract administrators and will be required to coordinate closely with several peer administrative managers across LASP administration, including those working in human resources, contracts, and finance. The LASP Subcontracts Manager also provides daily leadership and guidance to project managers, engineers, scientists on their subcontracting needs.


The University of Colorado Boulder is committed to building a culturally diverse community of faculty, staff, and students dedicated to contributing to an inclusive campus environment. We are an Equal Opportunity employer, including veterans and individuals with disabilities.

Who We Are

The Laboratory for Atmospheric and Space Physics (LASP) at the University of Colorado Boulder (CU) began in 1948, a decade before NASA. We are the world’s only academic research institute to have sent instruments to all eight planets and Pluto. 

What Your Key Responsibilities Will Be

  • Assist and support the Contracts, Compliance, and Procurement Manager on subcontract-related issues and initiatives as directed.
  • Work with Program Managers and Business Analysts on matters related to proposing, managing, and processing subcontracts and subawards.
  • Act as primary contact to internal and external personnel on subcontract-related matters, including LASP program and financial contacts, the University's Office of Contracts and Grants, subrecipient organizations and institutions, and sponsors representatives, including NASA Contracting Officers.
  • Track subcontract metrics (# of awards/mods, turnaround time, etc.) and regularly reports trends/outcomes to Contract & Compliance Manager.
  • File and organize all subcontract related documents as necessary.
  • Attend program and proposal meetings as requested.
  • Support program objectives by collecting, processing, and disseminating subcontract/subcontractor-related information and providing advice to others. Work activities may be complex and likely affect the accuracy, reliability, or acceptability of further processes or services to the extent that others rely on the advice given in order to make decisions.
  • Assist in the preparation and organization of subcontractor proposal documentation, including RFP and representation/certification documents.
  • Lead the effort to create a subrecipient database to ensure current information is stored and used in proposal preparation and subcontractor reviews.
  • Develop and process new subcontracts/subawards for review and approval through various departments, as well as any associated modifications to existing awards.
  • Create, organize, and maintain contract/grant files of subcontract-related documents, certifications, and exhibits.
  • Stay abreast of University policies and procedures affecting subaward/subcontract matters and ensure LASP compliance.
  • Act as primary POC at LASP for internal and external customers and partners in subcontracting matters.
  • Develop a record of subcontracting-related reports and deliverables owed to Sponsors and University and ensure timely LASP compliance.
  • Work closely with LASP Export and Property Compliance Officer to ensure government property housed at subcontractor locations is properly documented and accounted for.
  • Supervise and oversee the work of the LASP Contracts Coordinator to ensure that administrative tasks are properly performed and related documentation is organized.
  • Work closely with University, LASP, and Sponsor Small Business Subcontracting liaisons/officers to ensure appropriate goals are set and performance is properly tracked and reported.
  • Ensure subcontract documents are properly completed and uploaded to applicable locations and systems including LASP files, InfoEd and Marketplace.

What You Should Know

  • Due to Export Control restrictions, only US Citizens and Permanent Residents may apply.
  • All University of Colorado Boulder employees are required to comply with the campus COVID-19 vaccine requirement. New employees must provide proof of vaccination or receive a medical or religious exemption within 30 days of employment.

What We Can Offer

$62,000.00 - $75,000.00.

Benefits

The University of Colorado offers excellent benefits, including medical, dental, retirement, paid time off, tuition benefit and ECO Pass. The University of Colorado Boulder is one of the largest employers in Boulder County and offers an inspiring higher education environment. Learn more about the University of Colorado Boulder.

Be Statements

Be encouraged. Be successful. Be Boulder.

What We Require

  • Bachelor’s degree.
  • Minimum three (3) years of administration experience in a corporate/professional organization.

What You Will Need

  • Must be able to handle multiple assignments and achieve or exceed program deadlines in a fast paced environment while maintaining the highest standards of ethics and integrity.
  • The ability to recognize unusual non‐routine situations and circumstances, assess and analyze issues and impacts, and provide alternative solutions.
  • Exceptional organizational skills including document control and document storage understanding for all contractual matters.
  • Excellent interpersonal skills, the ability to collaborate with varying levels of authority, reliability, and enjoy working in a challenging and diverse work environment.
  • Able to work in a proactive manner, address issues, and solve problems.
  • Proficiency with Microsoft Office applications and SharePoint as well as ability to learn and use new software systems.

What We Would Like You To Have

  • 2 years of experience performing professional services or contract administration work.
  • Knowledge of aerospace industry, engineering procedures, contract interpretation, and ability to understand technical issues.
  • Experience in academia fundamental research universities/institutes.

Special Instructions

To apply, please submit the following materials:

  1. Resume or CV
  2. Cover letter addressed to the Search Committee briefly describing your qualifications, professional goals, and specific interest in this position.

If you are selected as the finalist, your degree will be verified by the CU Boulder Campus Human Resources department using an approved online vendor. If your degree was obtained outside of the United States, please submit a translated version as an optional attachment.

The position will be open until filled.

Note: Application materials will not be accepted via email. For consideration, applications must be submitted through CU Boulder Jobs.

Posting Contact Information

Posting Contact Name: Boulder Campus Human Resources

Posting Contact Email: Recruiting@colorado.edu