Skip to content

Subcontracts Manager

Requisition Number:

35769

Location:

Boulder, Colorado

Employment Type:

University Staff

Schedule:

Full-Time

Date Posted:

18-Jan-2022

Job Summary

The Office of Contracts and Grants (OCG) is encouraging applications for a Subcontracts Manager to join our outstanding team! This is an advanced position within OCG and is expected to be performing at the level of Senior Subcontract Officer. The Subcontract Manager will maintain the superior performance of the team and will help the team in the achievement of strategic initiatives to further the growth and development of the Office as a whole. This position also serves as a supervisor, resource, and mentor, providing leadership and professional development for the Subcontract Team.

This role serves as a resource for Subcontract Team to answer complex subcontracting questions and is expected to contribute a broad volume of knowledge to OCG, and also leads the development of administrative and training materials and presentations for the Subcontract Team, OCG, and external partners (including professors and departmental staff) about subcontracting policies, procedures, and practices including Cooperative Research and Development Agreements (CRADA). The Manager will have the ability to analyze information to identify issues, define problems, and formulate resolutions, and will assist with special initiatives, which may include participation in training and outreach activities, involvement in the professional associations of the field of Research Administration, and subcontracting, and participation in Quality Assurance programs, among other initiatives.

This position is responsible for drafting, negotiating, and managing the more complex and high-risk CRADAs and subcontracts with subrecipients, including federal and state agencies, industry, foundations, and other organizations. The Subcontract Manager has specific subcontracting duties for select University departments.


The University of Colorado Boulder is committed to building a culturally diverse community of faculty, staff, and students dedicated to contributing to an inclusive campus environment. We are an Equal Opportunity employer, including veterans and individuals with disabilities.

Who We Are

The mission of OCG is to help UCB faculty, staff, and students obtain and manage external funding for sponsored projects. OCG is committed to protecting the University’s interests by reviewing and approving the submission of sponsored project proposals; negotiating contract and grant awards; monitoring the implementation and administration of sponsored projects; initiating and implementing policies and procedures; providing training to faculty and staff; and serving as the University’s liaison with sponsors and regulatory agencies.


OCG commits to inclusive excellence by advancing equity and diversity in all that we do. We are an Affirmative Action/Equal Opportunity employer, and particularly encourage applications from candidates whose knowledge, skills, and abilities demonstrate the ability to help us achieve our vision of a diverse and inclusive community. 

What Your Key Responsibilities Will Be

Supervisory and Management Duties

  • Performs supervisory duties for a select group of direct reports, including but not limited to conducting performance planning for each direct report, conducting performance evaluations for each direct report, providing approvals for leave and sick time taken by each direct report, tracking workflow for each direct report, performing Quality Assurance audits on the work of each direct report, and providing training and mentorship to junior staff.
  • Provide both technical and developmental support to direct reports, and is also expected to provide correction when performance goals are not met as well as to provide opportunities for the celebration of high achievement.
  • Provide data, participate in, and make recommendations to the Assistant Director - Contracts and Deputy Director regarding personnel decisions, including hiring, termination, and promotion of employees on the Subcontract team.
  • Remain current on sponsor/federal/state/local and institutional requirements, facilitate the most complex agreements, and have the capability to help develop the Subcontract team.
  • Assist other less experienced Subcontract Officers in processing, reviewing, and negotiating the most complex subcontracts and CRADAs.

Subcontract Negotiation and Management

  • Perform the duties at the level of the Senior Subcontract Officer, including:
  • Expected to be fully knowledgeable of federal and state regulations (including Federal Acquisition Regulations and Uniform Guidance), University and business processes, and best contracting practices.
  • Understand contract development, negotiation, and administration as a field from cradle to grave.
  • Able to operate largely independently.
  • Substantial experience reviewing and interpreting subcontract or contract and grant provisions, terms and conditions, and requirements, ensuring agreements are acceptable to the University, the University Investigator, the funder, and the Subrecipient while ensuring accurate status updates are available to all appliable partners.
  • Work directly with Subrecipient, when necessary, to facilitate CRADA and subcontract negotiation and execution.
  • Collaborate with the OCG Post-Award Team, other campus departments, and external customers to address issues and solve problems during proposal review and evaluation, during incoming agreement review and negotiation when requested, and during the subcontract negotiation and execution process as well as throughout the contractual term.
  • Communicate and consult with faculty, campus administrators, and subcontractor representatives in such areas as research procedures, policies, and contract requirements
  • Maintain a deep and broad knowledge of all aspects regarding subcontracting on behalf of a public institution, including subaward risk assessments and monitoring.
  • Other duties and special projects as assigned.

Subcontracting Related Duties

  • Lead the development of training materials and presentations for the Subcontract unit and external partners (including professors and departmental staff) about CRADAs, Subcontracting policies, procedures, and practices. The Subcontract Manager will have the ability to analyze information to identify issues, define problems, and formulate resolutions.
  • Assist with special initiatives which may include participation in training and outreach activities, involvement in the professional associations of the field of Research Administration and Subcontracting, responding to audit requests including subrecipient monitoring, and participation in Quality Assurance programs, among other initiatives.
  • Provide recommendations to the Assistant Director - Contracts and the Deputy Director with regard to process improvement issues, and serve on committees and task forces representing the Subcontract team to further the long-term goals of the Office of Subcontracts and Grants.

What You Should Know

  • All University of Colorado Boulder employees are required to comply with the campus COVID-19 vaccine requirement. New employees must provide proof of vaccination or receive a medical or religious exemption within 30 days of employment.
  • We anticipate this position will support a remote environment to start, with in-person support needed in the upcoming months. 

What We Can Offer

The hiring range is $70,000.00-$80,000.00.

Benefits

The University of Colorado offers excellent benefits, including medical, dental, retirement, paid time off, tuition benefit and ECO Pass. The University of Colorado Boulder is one of the largest employers in Boulder County and offers an inspiring higher education environment. Learn more about the University of Colorado Boulder.

Be Statements

Be ambitious. Be successful. Be Boulder.

What We Require

  • A combination of job-related education and experience equivalent to 6 years.

What You Will Need

  • Keen sense of attention to detail.
  • Flexibility to support a variety of functions and contract requirements.
  • Ability to prioritize and monitor multiple deadlines.
  • High level of organizational skills.
  • Excellent interpersonal communication skills including the ability to work with a diverse constituency of higher education and business personnel.
  • Positive, team-oriented mentality with a willingness to learn, and perform a variety of tasks.
  • Ability to provide job-specific and functional training to OCG coordinators, officers, and other administrators.
  • The ability to make decisions under high levels of stress in a fast-paced and challenging environment.
  • A thoughtful and inquisitive approach to problem solving with attention towards risk assessment.
  • Ability to think critically and assess situations.
  • Demonstrated working knowledge of systems including infoEd, Marketplace, Cognos.
  • Working knowledge of the roles and responsibilities of research administration in the lifecycle of an award.
  • Mastered accuracy in data entry and record keeping.
  • Proven excellence in communication and customer service with all levels of constituents is necessary.

What We Would Like You To Have

  • At least 5 years of professional experience supporting contracts, grants, and other types of contractual agreements (Subcontract or Contract and Grant formation, negotiation, administration and/or management), including three years of experience with FAR and two years of experience with intellectual property.
  • Extended Professional experience using a Windows-based PC, word processing, spreadsheets, email communication, and the Internet.
  • Previous experience working with industry and/or government contracting, and familiarity and understanding of best practices for project management, subcontract management, and subrecipient monitoring requirements.
  • Technical knowledge in Aerospace & Defense, Engineering, and/or Computer Sciences.
  • Experience serving in a Leadership position or otherwise demonstrated Leadership skills and abilities.
  • Certified Research Administrator Accreditation.
  • SRA, NCURA, and/or NCMA membership and involvement.
  • Project Management Professional Accreditation.

Special Instructions

To apply, please submit the following materials: 
  1. A current resume. 
  2. A cover letter that specifically addresses how your background and experience align with the requirements, qualifications and responsibilities of the position.
You will not be asked to upload references at this time.
 
For first consideration, please apply by Monday January 17th.
 
Note: Application materials will not be accepted via email. For consideration, applications must be submitted through CU Boulder Jobs.

Posting Contact Information

Posting Contact Name: Boulder Campus Human Resources

Posting Contact Email: recruiting@colorado.edu