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Temporary Development Assistant

Requisition Number:

30634

Location:

Boulder, Colorado

Employment Type:

Temporary Staff

Schedule:

Full-Time

Posting Close Date:

14-Jun-2021

Date Posted:

03-Jun-2021

Job Summary

The Law School at the University of Colorado Boulder seeks an experienced administrative professional to join our Advancement team, which generates philanthropic support and overall external engagement for the School. Through these philanthropic and engagement efforts, Law is able to attract the most promising students, support and grow hardworking faculty, strengthen overall academic programs and achieve national excellence. The Development Assistant will, under minimal direction, perform a broad array of administrative projects and tasks that reflect substantial variety and complexity. The University of Colorado Boulder is committed to building a culturally diverse community of faculty, staff, and students dedicated to contributing to an inclusive campus environment. We are an Equal Opportunity employer, including veterans and individuals with disabilities.

The University of Colorado Boulder is committed to building a culturally diverse community of faculty, staff, and students dedicated to contributing to an inclusive campus environment. We are an Equal Opportunity employer, including veterans and individuals with disabilities.

Who We Are

Founded in 1892, the University of Colorado’s School of Law is one of the top public law schools in the United States and has over 7,000 alumni located around the world. The school is home to three research centers, nine legal clinics, and multiple nationally recognized programs including Technology and Intellectual Property Law; Natural Resources, Energy and Environmental Law; and Public Service Law.

What Your Key Responsibilities Will Be

  1. Schedule meetings, maintain the calendar, and make travel arrangements with detailed itineraries for the Assistant Dean for Advancement to ensure efficient time management.
  2. Provide administrative support functions such as directing phone calls, sorting and distributing mail, establishing and maintaining files, document management, preparing correspondence, maintaining office equipment, resolving hardware and software issues with System Advancement IT team, ordering office supplies and maintaining adequate inventory levels, etc.
  3. Enter data relevant to donor contacts and activities, sending donor updates to the Processing department as needed.
  4. Work with the CU Foundation to assist in establishing new gift funds, route fund agreements to ensure required approval signatures are acquired in timely manner.
  5. Complete new gift account forms, route and follow-up on forms, and provide complete information to Accounting and Processing Departments.
  6. Process donor checks and gifts within 24 hours, complete routing and track forms, generate appropriate acknowledgments.
  7. Research and resolve issues or discrepancies regarding donations, fund transfers, and new gift funds. Follow up to confirm changes have been made.
  8. Assist development staff in identifying, cultivating, soliciting and stewarding donors and prospective donors through utilization of databases.
  9. Utilize data from central database to create requested reports, spreadsheets, and correspondence on a routine basis. Generate and refine downloads for reports and mailing labels as requested by development staff.
  10. Assist in preparation and monitoring of the monthly budget, foundation proposals, reports, and event support. May assist with event sponsorships, the annual leadership giving program and other duties as assigned.
  11. Supervise student assistants, providing assignments and guidance as needed.
  12. Act as liaison with university administrators, faculty and staff regarding Advancement questions, research information, reports, and operations.
  13. Demonstrate a strong dedication to and experience in diversity, equity and inclusion within Advancement.

What You Should Know

This is a full-time, 40 hour per week temporary assignment.

Flexible work from home and In Office schedule to be determined. 

What We Can Offer

The hourly range is $20.00 - $25.00. 

Benefits

Temporary positions at the University of Colorado are not benefits-eligible, however, all positions are eligible for paid sick leave. 

Be Statements

Be Collaborative. Be Resourceful. Be Boulder.

What We Require

  • High School Diploma, GED, or equivalent combination of years of experience will substitute. 
  • A minimum of 3 years administrative experience.

What You Will Need

  • Expert knowledge of word processing, spreadsheets, and database management software (e.g. BSR Advance and Microsoft Office: including Word, Outlook, Excel and PowerPoint).
  • Excellent communications skills both verbal and written.
  • Proven understanding of general office procedures and protocol.
  • Ability to provide professional customer service in all internal and external interactions.
  • Adept with managing multiple tasks and due dates simultaneously, setting priorities in a fast-paced and constantly evolving environment.
  • Proven data entry skills with ability to input information accurately; prepare and maintain detailed records, files, and reports on an ongoing basis.
  • Solid knowledge of database management with the ability to run queries, generate reports, and utilize the data.
  • Solid ability to work with accuracy and attention to detail in financial matters.
  • Solid ability to exercise a high degree of diplomacy, discretion, confidentiality of data and collaboration with all levels of staff members, faculty, alumni, and donors.

What We Would Like You To Have

  • Bachelor’s Degree.
  • 3-5 years of administrative experience in non-profit, events, or development/fundraising.
  • Familiarity with customer relationship management (CRM) software systems, such as Microsoft Dynamics or Salesforce.

Special Instructions

To apply, please submit the following materials: 
  1. A current resume. 
  2. A cover letter that specifically tells us how your background and experience align with the requirements, qualifications, and responsibilities of the position. 
We may request references at a later time.

Please apply by June 9, 2021 for consideration.

Note: Application materials will not be accepted via email. For consideration, please apply through CU Boulder Jobs.

Posting Contact Information

Posting Contact Name: Boulder Campus Human Resources

Posting Contact Email: Recruiting@colorado.edu