Jobs UNIVERSITY OF COLORADO BOULDER

The Department of Chemistry emphasizes knowledge of the basic principles of chemistry, including atomic and molecular theory, the states of matter, and reactivities and properties of chemical substances. Students study the basic subfields of chemistry, such as organic, physical, analytical, and inorganic chemistry, all while developing the mathematical skills to understand fundamental chemical relationships and to manipulate experimental data. Graduates also learn safe chemical practices, including handling waste, safety equipment, assembling chemical apparatus, and designing experiments.

Administrative and Front Office Support

• Provide comprehensive administrative support to the Department Chair, Associate Chairs, faculty, and staff, ensuring smooth operations and efficient workflow.
• Greet and welcome students, faculty, staff, and visitors courteously and professionally.
• Address and resolve inquiries with reliability and accuracy.
• Oversee mailroom operations and maintain a polished and professional front office environment.
• Maintain office supply orders and office equipment.
• Develop and maintain departmental directories, documents, and forms.
• Coordinate and optimize Chemistry building scheduling and space utilization using EMS
• Efficiently review and prioritize incoming requests via email, request forms, or phone, ensuring timely and appropriate responses.
• Oversee the organization, storage, and security of departmental documents.
• Implement digital systems and procedures for easy document access and retrieval.

Seminar Program Support

• Support the department's seminar program, including visitor travel arrangements and event logistics.
• Carefully handle complex domestic and international itineraries.
• Collaborate with faculty to identify seminar dates and speakers at the start of each semester within the academic year.
• Proactively communicate with visiting guest lecturers to arrange accommodation and travel arrangements.
• Ensure excellent guest experience and attention to event details.
• Identify acceptable expenses in concert with visitors and communicate with the finance team to process timely reimbursement.

Website Management

• Collaborate with the Operations team to ensure the accuracy and relevance of the department website.
• Add new content, update existing content, and remove outdated information.
• Regularly back up the website to ensure data can be restored in case of a failure or being hacked.
• Check for broken links and update or remove them.
• Conduct regular reviews of the website to ensure mobile optimization, accessibility, and make design changes to improve navigation and usability.
• Generate regular reports to understand performance trends and areas for improvement.

Event Coordination

• Plan, organize, and implement departmental events, including seminars, recruitment sessions, graduation ceremonies, and staff and faculty appreciation events.
• Coordinate venue bookings and logistics to ensure smooth event execution.
• Communicate with partners and manage resources to deliver high-quality events.
• Evaluate event outcomes and use feedback to improve future events.

Expense Review and Reimbursements

• Assist in reimbursement requests and expense reports, ensuring compliance with university policies, for faculty, staff, students, and guests of the department.
• Provide training on documentation and submission procedures.
• Identify process improvements and partner with finance offices for efficient processing.

Facilities Support

• Manage, clean, and organize the front desk and waiting area.
• Manage, clean, and organize the staff breakroom, including recycling bins.
• Coordinate with facility services to address maintenance issues and enhancements.
• Ensure compliance with safety standards and facilitate communication between department staff and building management.

• This position is expected to require between 20-28 hours weekly, based on department needs, with a typical Monday-Friday work schedule.
• This is an on-site position.

• High School Diploma
• 1 year of experience in office administration, clerical work, or a related position.

• Strong customer service and interpersonal skills.
• Proficiency in using computers and other office equipment.
• Basic knowledge of Microsoft Office and Google Docs.

• Bachelor’s degree