Temporary Program Coordinator, Learning Assistant (LA) Program
Requisition Number:
65138
Location:
Boulder, Colorado
City
Boulder
State
Colorado
Employment Type:
Temporary Staff
Schedule:
Part-Time
Posting Close Date:
16-Jun-2025
Date Posted:
10-Jun-2025
Job Summary
The Learning Assistant Program is seeking a Temporary Part-time Program Coordinator who will work in close collaboration with team members to manage the day-to-day operations of the CU Boulder Learning Assistant (LA) Program.
CU is an Equal Opportunity Employer and complies with all applicable federal, state, and local laws governing nondiscrimination in employment. We are committed to creating a workplace where all individuals are treated with respect and dignity, and we encourage individuals from all backgrounds to apply, including protected veterans and individuals with disabilities.
What Your Key Responsibilities Will Be
- Manage hiring and onboarding process for ~170 Learning Assistant and ~15 LA Mentor student stipends per semester (Fall and Spring).
- Maintain an accurate, systematic process for compiling student information, verifying funding, tracking status of Human Capital Management (HCM) entries.
- Work in collaboration with the HR Service Center (HRSC) to set up student fellowship stipends, following appropriate HR processes and procedures, verify accurate entry into HCM and work with HRSC to resolve errors as needed.
- Communicate and support LAs in navigating onboarding and payment processes. Respond to, research, and resolve issues promptly.
Communications and marketing:
- Manage laprogram@colorado.edu email account daily and respond and/or route to other team members, as appropriate. Serve as a primary point of contact for all LA Program associated faculty, students, staff, and other interested parties.
- In collaboration with team members, develop and implement a multifaceted communication and marketing plan for LA Program, integrating a variety of communication tools and platforms (i.e. online calendars, social media, website, flyers, logos, photos, videos, print and other materials).
- Keep LA Program website updated.
- May supervise and direct student workers in the design and distribution processes of promotional materials.
Event Planning and Implementation:
- Collaborate with team and various campus units to organize, manage, and implement logistical details of program events and ensure high quality experiences within budget.
- Secure reservations for large event spaces on campus, develop and finalize catering orders, ensure appropriate levels of staffing, secure parking passes for program staff, supervise setup and teardown, manage reception desk, purchase and transport all needed materials.
- Schedule and supervise student employees for loading, unloading, set up, and break down for main events.
- Follow and adapt current processes and timelines for event planning, implementation, and follow-up within LA Program project management platform.
Financial, Procurement, and Expense Reconciliations:
- Manage procurement processes for LA Program. Compile and submit appropriate documentation, ensuring adherence to CU policies and processes working in collaboration with VCAA Financial Service Center.
General Business Operations:
- Data collection and reporting: Use multiple business platforms to track program data, including LA Campus software. Compile requested data for program director and team to incorporate into semester and annual reports, and other needs, as requested.
- Learn and maintain knowledge of CU business platforms (i.e. Concur, Marketplace, etc) and related processes and policies by attending and participating in relevant meetings and workshops and referring to available training and resources.
- Evaluate program operating procedures and recommend changes to program directors to assure compliance, accuracy, and efficiency.
- Organizational management and collaboration: Maintain program files and tools across various platforms to support collaborative team environments.
Other duties as assigned.
What You Should Know
- Hybrid/part-time position: 50% of fulltime.
- Daily management of program emails; in-person on Mondays, Wednesdays, and Thursdays. Other days can be in-person or remote. Some evenings and weekends required for events.
What We Can Offer
- Salary: $27.50/hour.
Benefits
Temporary positions at the University of Colorado are not benefits-eligible, however, all positions are eligible for paid sick leave.
Be Statements
Be collaborative. Be excited. Be Boulder.
What We Require
- Bachelors degree or equivalent combination of education and experience.
What You Will Need
- Strong teamwork, willingness to share ideas and provide feedback on other’s ideas.
- Ability to work independently, providing opportunities for director and team to give feedback and direction on drafts and next steps.
- Strong communication skills, utilizing both asynchronous and real-time modes as necessary to ask questions, provide input, and clarify expectations and next steps on processes and products.
- Strong attention to detail
- Ability to learn new systems and software for managing day-to-day operations.
- Competency in data management and analysis.
- Google, Microsoft.
What We Would Like You to Have
- Two years experience in a higher education setting.
- 1-2 years combined experience serving as an undergraduate Learning Assistant or LA Mentor.
Special Instructions
To apply, please submit the following materials:
- A current resume.
- A cover letter that specifically tells us how your background and experience align with the requirements, qualifications, and responsibilities of the position.
We may request references at a later time.
Please apply by June 16, 2025 for consideration.
Note: Application materials will not be accepted via email. For consideration, please apply through CU Boulder Jobs.
In compliance with the Colorado Job Application Fairness Act, in any materials you submit, you may redact or remove age-identifying information such as age, date of birth, or dates of school attendance or graduation. You will not be penalized for redacting or removing this information.
Posting Contact Information
Posting Contact Name: Boulder Campus Human Resources
Posting Contact Email: Recruiting@colorado.edu