Temporary Scheduling Assistant
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Job Summary
The Speech Language & Hearing Sciences department is encouraging applications for a Temporary Scheduling Assistant! This position is responsible for client scheduling and correlating administrative support for SLHS and SLHC. This position requires close collaboration with the academic scheduling staff and the Director of SLP Clinical Education. The position will engage with community members to streamline their schedule and intake into the SLHC and maintain files for the clients. This is a 0.5 FTE position.
Who We Are
Located in beautiful Boulder, Colorado, the Department of Speech, Language, and Hearing Sciences offers a broad range of student training in ASL, speech & hearing sciences, clinical practice, and research. SLHS offers an undergraduate major, an undergraduate minor, a master’s degree in Speech Language Pathology, a doctorate in Audiology, and a Ph.D. program, among others.
The Speech, Language, and Hearing Sciences Department (SLHS) educates both undergraduate and graduate students. Graduate students engage in clinical education experiences as part of their program. They provide assessment and intervention services to adults and children with communication disorders from the campus and the surrounding community each semester. Many of these educational experiences happen in the Speech, Language, and Hearing Clinic (SLHC) on the CU Boulder campus. The SLHC also includes the Child Learning Center (CLC), which is an inclusive toddler and preschool classroom serving the Boulder community.
What Your Key Responsibilities Will Be
Scheduling Clients for the SLHC:
- Work with the Director of SLP Clinical Education to set a schedule in the electronic health record for fall, spring, and summer clinic sessions
- Once the schedule has been confirmed, work to fill open slots with clients
- For new evaluations, before the first sessions:
- Review the waitlist and new inquiries to the clinic for potential clients
- Work with new clients to complete intake and case history forms
- Create an account for the new clients in the electronic health record
- Upload all necessary forms to the electronic health record when they are returned
- Build and coordinate client appointments within the electronic health record
- Send, receive, and upload consent forms and other documentation (e.g., outside medical records) to the electronic health record.
- For returning treatment clients, before the first sessions:
- Review the client tracker for previous treatment clients who plan to return to the clinic the next semester
- Contact clients with available appointment times
- Create and manage client appointments in the electronic health record
- Review forms in the electronic health record and update as necessary
- Maintain client schedule throughout the semester as needed due to cancellations, additional diagnostic sessions, etc.
- Check the general clinic email account, respond to inquiries, and forward emails to appropriate staff and faculty
Maintaining Client Files within the Electronic Health Record:
- Maintain current client files throughout the year, including but not limited to:
- Ensuring consent forms are up to date
- Addressing medical records requests (both requests for outgoing and incoming records)
Coordination with the various directors within SLHS and SLHC:
- Coordinating with the Director of Clinical Operations (DCO) to communicate the SLHC fee schedule to clients and forward any additional client questions regarding billing to the DCO. All other billing activities are assigned to the DCO.
- Coordinating with the Director of SLP Clinical Education as needed to ensure fulfillment of student education experiences
What You Should Know
- This is a part-time (50%) position requiring on-campus attendance. The in-person work schedule will be at least 4 hours/day, M-F, 9 am-4 pm. The exact schedule can be discussed and set upon hire.
What We Can Offer
- The pay for this part-time position is $20.00 - $22.00 per hour.
Benefits
Be Statements
What We Require
- 3+ years of administrative or clerical experience
- A college degree or university coursework appropriate to the work assignment may be substituted on a year-for-year basis for the required experience.
What You Will Need
- Strong customer service skills with the ability to communicate efficiently and effectively.
- Attention to detail.
- Planning, problem-solving, and organization skills.
- Proficient in Microsoft Office (e.g. Word, Excel, PowerPoint).
- Excellent interpersonal skills, including written and verbal.
- Ability to work independently and on a team.
- Sensitivity to and appreciation of cultural, political, and geographical differences, with the ability to work well with clients, faculty, staff, and students from around the world.
What We Would Like You to Have
- A Bachelor of Arts or Science degree in business or a related field.
- Experiences working in a clinic setting, including with clients with communication challenges.
- Familiarity with and experience working at the University of Colorado or another college or university.
- General understanding of the rules and regulations that drive university processes.
Special Instructions
- A current resume.
- A cover letter that specifically tells us how your background and experience align with the requirements, qualifications, and responsibilities of the position.
Please apply by February 26th, 2026 for consideration.
Note: Application materials will not be accepted via email. For consideration, please apply through CU Boulder Jobs.
Posting Contact Information
Posting Contact Name: Boulder Campus Human Resources
Posting Contact Email: Recruiting@colorado.edu