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Travel Specialist

Requisition Number:

44480

Location:

Boulder, Colorado

Employment Type:

University Staff

Schedule:

Full-Time

Posting Close Date:

05-Dec-2022

Date Posted:

18-Nov-2022

Job Summary

The Cooperative Institute for Research in Environmental Sciences (CIRES) is encouraging applications for a Travel Specialist to join our Finance team! The objective of this position is to facilitate research by providing high-quality travel support to CIRES faculty, research personnel, and administrative staff. This position collaborates with CU’s central offices (Office of Contracts and Grants, Campus Controller’s Office, Research and Innovation Office, and the Procurement Service Center, Risk Management, etc.) to coordinate the Finance Office’s research administration services which encompass all financial aspects of sponsored and non-sponsored funding for the Institute.


The University of Colorado Boulder is committed to building a culturally diverse community of faculty, staff, and students dedicated to contributing to an inclusive campus environment. We are an Equal Opportunity employer, including veterans and individuals with disabilities.

Who We Are

The Cooperative Institute for Research in Environmental Sciences (CIRES) is an internationally recognized leader in innovative environmental science and research and is located at the University of Colorado Boulder. At CIRES, more than 800 environmental science professionals work to understand the dynamic Earth system, including people’s relationship with the planet. CIRES has partnered with NOAA since 1967, and our areas of expertise include weather and climate, changes at Earth’s poles, air quality and atmospheric chemistry, water resources, solid Earth sciences, and more. Our vision is to be instrumental in ensuring a sustainable future environment by advancing scientific and societal understanding of the Earth system.

What Your Key Responsibilities Will Be

Travel Policy, Regulations Research, Interpretation and Advising:

  • Ensure compliance in all aspects of travel policies and procedures and serve as the authority and single point of contact for researching, interpreting and advising on complex policies and procedures.
  • Maintain a complete and up-to-date understanding of the Office of Management and Budget’s Uniform Administrative Requirements, Cost Principles, Audit Requirements for Federal Awards, the Fly America Act and other travel regulations and ordinances.
  • Review, evaluate and approve travel requests in InsideCIRES and Concur. Prepare travel reconciliation and expense reimbursements in compliance with all travel policies and procedures and sponsored project funding regulations.

Assist travelers and staff with questions, including, but not limited to, issues involving international travel, non-employee travel, meal per diem, other travel costs, and personal travel. Work with the CIRES Travel team to refine processes, research federal, state, and university policies, and communicate policy or process changes throughout the institute.

As the CIRES expert on Travel laws and regulations, maintain the InsideCIRES Travel Services page with up-to-date travel policy and procedures along with helpful resources for travelers.

Assist with ad hoc reporting and review related to travel expenditures. Review and approve Travel Card Applications.

What You Should Know

  • All University of Colorado Boulder employees are required to comply with the campus COVID-19 vaccine requirement. New employees must provide proof of vaccination or receive a medical or religious exemption within 30 days of employment.
  • This position offers the opportunity for hybrid work with both on-site and remote work hours. 

What We Can Offer

The hiring range is $55,000 - $72,000 annually. Some relocation funds are available following the University of Colorado’s and CIRES’s guidelines.

Benefits

The University of Colorado offers excellent benefits, including medical, dental, retirement, paid time off, tuition benefit and ECO Pass. The University of Colorado Boulder is one of the largest employers in Boulder County and offers an inspiring higher education environment. Learn more about the University of Colorado Boulder.

Be Statements

Be ambitious. Be groundbreaking. Be Boulder.

What We Require

  • A Bachelor’s degree. Please note that relevant experience can substitute for education on a year-per-year basis.
  • At least one year of relevant travel experience.
  • Prior experience using a travel and expense system (Concur Travel or similar system).

What You Will Need

  • Excellent interpersonal and communication skills.
  • Dedication to customer service and commitment to promoting a positive team environment.
  • Ability to work in a fast-paced environment with competing priorities.
  • Ability to work both independently and as part of an inclusive and collaborative team.
  • Proficiency with Microsoft Office (Microsoft Excel, Microsoft Outlook, Microsoft Word).
  • Knowledge of The Office of Management and Budget’s Uniform Administrative Requirements, Cost Principles, and Audit Requirements for Federal Awards, 2 CFR, Chapter II, Part 200, Uniform Guidance.
  • Knowledge of CAS (Federally mandated Cost Accounting Standards intended to ensure uniformity in budgeting and spending funds.).
  • Knowledge of Federal Acquisition Regulation (FAR).

What We Would Like You To Have

Please note that while the position details both required and preferred skills and experience, we encourage applicants to apply even if they do not have the preferred skills and experience outlined in this "What We Would Like You To Have" section. If you meet the requirements and have passion for the work, you are encouraged to apply. We encourage on-the-job training for any additional skills or knowledge that become relevant to the position.

  • Two or more years of experience processing travel reconciliation and reimbursement reports.
  • At least one year of experience in research administration, accounting, or other relevant fields.
  • Administrative experience working at a large university or research institution.
  • Experience with Peoplesoft, COGNOS, or similar financial systems. 

Special Instructions

To apply, please submit the following materials: 
  1. A current resume. 
  2. A cover letter that specifically addresses how your background and experience align with the requirements, qualifications and responsibilities of the position. 
You will not be asked to upload references at this time.
 
Please apply by 12/5/2022 for consideration.
 
Note: Application materials will not be accepted via email. For consideration, applications must be submitted through CU Boulder Jobs.

Posting Contact Information

Posting Contact Name: Boulder Campus Human Resources

Posting Contact Email: Recruiting@colorado.edu