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UMC Assistant Director for Administration

Requisition Number:

15983

Location:

Boulder, Colorado

Employment Type:

University Staff

Schedule:

Full-Time

Posting Close Date:

28-Feb-2019

Job Summary

The University Memorial Center (UMC) welcomes applications for an Assistant Director for Administration. The UMC Assistant Director is a management position and serves as a senior level administrator, reporting to the Director of the University Memorial Center. The Assistant Director develops strategies and oversees efforts to ensure that all organizational communications, marketing, public relations, strategic planning, assessment programs and staff development and training  are cohesive, consistent, and effective in supporting the UMC's mission and goals and aligns with the Division of Student Affairs' strategic plan. They oversee the Security, Reception Desk, and CU NightRide departments; leads employee development and training programs; facilitates research and implementation of key projects with a team, and works on UMC administrative policy matters and project management. The position will supervise the full-time staff in Security, Reception Desk, and CU NightRide, along with the student staff in each of these departments. The Assistant Director ultimately assists the Director in the execution of administrative duties with a strong focus on assessment, strategic planning and project management as well as developing the UMC's fundraising and alumni programs and opportunities.  

Who We Are

The University Memorial Center on the CU Boulder campus welcomes applicants for the Assistant Director for Administration position.  The University Memorial Center is the heart of campus at CU Boulder.  As the student union, we have 10,500 people through the building each day of the academic year, provide office space for a variety of Student Affairs departments, and offer host a variety of meetings, workshops, events, programs, conferences, dining options, and the CU Book Store.  We are looking for someone who thrives in a dynamic environment, enjoys working with and facilitating training for students and staff, and excels at leading and facilitating project teams.  

What Your Key Responsibilities Will Be

Assessment, Project Management, and Strategic Planning 
  • Provide strategic planning assistance to the UMC Director to achieve stated goals and objectives. 
  • Assist in developing and reviewing UMC goals, objectives, and assessment plan in order to make recommendations for required resources needed to achieve departmental goals and objectives. 
  • Ensure alignment with Division of Student Affairs strategic plan.
  • Anticipate consumer trends, cultivate opportunities, research strategic partnerships with possible vendors and tenants, identify obstacles of goal achievement, and develop plans to effectively attain organizational goals. 
  • Coordinate organizational assessment, UMC staff surveys, and client and customer surveys to determine student needs, and facility usage priorities (infrastructure and customer uses and needs). 
  • Lead implementation teams for UMC projects that involve multiple departments within and/or with campus partners to facilitate communication, smooth rollouts, and timely results. 
    • Projects can include software research, purchasing and implementation; sustainability; vendor research and RFPs; and assisting the Senior Associate Director on renovation/construction project management.
Supervision and Employee Development 
  • Supervise UMC Program Coordinator and Evening Building Manager.
  • Identify and coordinate staff and student staff employee development, training needs and implementation, utilizing graduate assistant(s) for research and implementation. 
  • Engage staff in cultural competency development opportunities. 
  • Lead and facilitate student staff development training days and workshops (there are about 120 student staff); coordinate and facilitate UMC staff leadership development and program planning days and workshops.
  • Serve as UMC leadership liaison for internal and division for internal and division student employment projects.
UMC Administration 
  • Research, build, and coordinate UMC's fundraising and alumni program and opportunities.
  • Assist with UMC Board operations and support the UMC Board leadership with tasks and committee work. 
  • Research, draft, and write policies, guidelines, proposals, and grants.
  • Coordinate UMC marketing efforts in collaboration with Division of Student Affairs Communication & Marketing team and liaison.
  • Oversee UMC Administration budget. 
    • Ensure direct reports are managing their department budgets.
  • Actively participate in UMC leadership team during a critical incident and critical incident drills/exercises.
  • Attend meetings and events during evening and weekend hours periodically to represent the UMC, facilitate meetings, present at workshops, etc.
UMC External Relations 
  • Serve on committees, boards, and task forces representing the UMC Director to further enhance the UMC's image and position in the CU and Boulder communities. 
  • Assist with UMC and Division-level student programming and support. May also be asked to represent the UMC Director in their absence at meetings and other forums.
  • Act as the UMC Public Information Officer and assist UMC Director with strategic communications and public relations to provide cohesive, consistent messaging about the UMC and its mission, goals, and objectives. 

What We Can Offer

The anticipated starting salary for this position is $65,000, commensurate with experience.

Benefits

The University of Colorado offers excellent benefits, including medical, dental, retirement, paid time off, tuition benefit and ECO Pass. The University of Colorado Boulder is one of the largest employers in Boulder County and offers an inspiring higher education environment. Learn more about the University of Colorado Boulder.

Be Statements

Be Effective. Be Visionary. Be Boulder.

What We Require

  • Bachelor's Degree from an accredited college or university.  
  • Five years of experience providing professional, strategic thinking in an educational environment or mid-to-large administrative unit or equivalent including assessment and strategic planning and implementation for a multi-dimensional unit or organization. 
    • An equivalent combination of education and experience may substitute. 
  • Supervisory experience.
  • Experience developing and managing budgets.
  • Must be able to work some evenings and/or weekends.

What You Will Need

  • Excellent oral and written communications skills.
  • Demonstrated ability to work effectively with diverse stakeholders.
  • Ability to work quickly and efficiently with minimal supervision and possess an appreciation for detail.
  • Demonstrated ability to successfully multi-task and manage both short- and long-term projects.
  • Facilitation: facilitates meetings, training, and other developmental opportunities in a variety of formats.
  • Collaboration: the ability to build relationships and partner with people at all levels throughout the university on projects. Ability to hold team members accountable to ensure work is able to reach completion.
  • Leadership: provides clear direction and leadership to their team even in situations of high intensity or stress.
  • Critical Thinking and Decision-Making: objectively analyzes and evaluates situations to make informed and reasonable decisions.
  • Strategic Thinking: the ability to make decisions and plans that are in alignment with the interests, initiatives, and needs of the department, division, and university.

What We Would Like You To Have

  • Master's Degree, preferably in Student Affairs, Higher Education, Business Administration, Public Administration, Communications, or related field.
  • Five years or more experience providing professional, strategic leadership in a higher education environment or equivalent.
  • Three years of experience supervising both professional full-time staff and student staff.
  • Experience in writing grants and funding proposals and/or development work, particularly in a higher education setting.
  • Proven successful project management experience and/or certified in project management with experience.
  • Demonstrated ability to work effectively with students, staff, and administrators in a diverse environment and within the framework of University and State of Colorado policies and procedures.
  • Must be a self-starter, and able to work well under pressure. Must be able to form a cooperative, collaborative, productive, and positive relationships across distinct departments.

Special Instructions

To apply, please submit the following materials: 
  1. A current resume. 
  2. A cover letter that specifically addresses how your background and experience align with the requirements, qualifications and responsibilities of the position.
You will not be asked to upload references at this time.

Please apply by February 28, 2019 for consideration.

Application materials will not be accepted via email. For consideration, applications must be submitted through CU Boulder Jobs.

Posting Contact Name: boulder Campus Human Resources

Posting Contact Email: Recruiting@colorado.edu

The University of Colorado is an Equal Opportunity/Affirmative Action employer