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UMC Event Setup & AV Manager

Requisition Number:

63461

Location:

Boulder, Colorado

City

Boulder

State

Colorado

Employment Type:

University Staff

Schedule:

Full-Time

Posting Close Date:

28-Apr-2025

Date Posted:

11-Apr-2025
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Job Summary

The University Memorial Center (UMC) at CU Boulder is currently accepting applications for an Event Setup & AV Manager! This position is responsible for supervising the planning, execution, and management of all event setups, audio-visual (AV) services, and operational logistics within the UMC. This role ensures the seamless execution of events, proper maintenance of furniture and equipment, daily exterior inspections, and snow removal operations. The manager provides leadership to both full-time and student staff, fosters a culture of excellence in customer service, and collaborates with various university departments to support the UMC’s mission and strategic goals.
The University of Colorado Boulder is committed to building a culturally diverse community of faculty, staff, and students dedicated to contributing to an inclusive campus environment. We are an Equal Opportunity employer, including veterans and individuals with disabilities.

Who We Are

The Division of Student Affairs consists of 30 departments that provide student support and services dedicated to helping students become successful, curious, competent individuals during their time at CU Boulder. 
The work in Student Affairs supports all factors of the student experience, no matter what department a staff member may work in. This includes where students live, eat, make friends, build professional skills and find help if they need it. Many departments provide involvement opportunities, educational resources and support services to help students find their community and build lifelong skills. Student Affairs has shared services departments that support the work and staff of our student-facing areas, including areas like assessment, business services, financial planning, human resources, marketing communications and information technology (IT).
With over 800 staff members in the Division of Student Affairs, our diverse team is uniquely positioned to personalize the student experience and advocate for students, enhancing their success inside and outside the classroom.
The University Memorial Center (UMC) is an exciting center for activism and community interaction, offering a variety of student services and active student governance. Known as the campus “living room,” thousands of people visit the University Memorial Center every day to grab a bite to eat, enjoy free entertainment, shop the retail stores, study with the free wireless internet or engage with peers. The UMC celebrates diversity through food, dance, art, music and the free exchange of ideas. 

What Your Key Responsibilities Will Be

Event Management & Setup Oversight:
  • Direct and supervise UMC Setup Operations and AV teams, ensuring timely and efficient support for events and meetings both inside and outside the UMC.
  • Collaborate with clients to assess event logistics, ranging from small meetings to large-scale VIP events, ensuring all setup and equipment needs are met.
  • Supervise the setup and breakdown of furniture and equipment, including display boards, signage, tables, chairs, staging, and AV components.
  • Provide leadership to staff leads, ensuring assigned tasks are completed efficiently and to established standards.
  • Operate university vehicles to transport event equipment to offsite locations as needed.
  • Maintain and provide an annual inventory of event furniture and equipment to the CU Events Planning and Catering office, ensuring accurate tracking within the EMS scheduling system.
Staff Management & Leadership:
  • Develop staffing forecasts, schedule full-time and student staff, and ensure adequate event and facility coverage.
  • Review and approve weekly work schedules in coordination with Setup and AV leads, aligning with operational demands.
  • Manage workflow and daily task lists to optimize efficiency and productivity.
  • Lead weekly team meetings with employees and facilitates quarterly department-wide staff meetings to discuss upcoming events, operational changes, and strategy.
  • Conduct bi-annual coaching sessions, annual performance evaluations, and professional development planning for employees.
  • Encourage staff participation in professional growth opportunities and supervises student staff training and development programs.
  • Establish and enforces high customer service standards across all staff interactions.
  • Contribute to the UMC’s strategy and planning, which include supporting short- and long-term goals.
  • Represent the UMC on university-wide committees and collaborates with campus departments to enhance the university’s reputation and service offerings.
Building Operations Oversight: 
  • Direct staff in the daily maintenance and cleaning of event and meeting spaces, retail/vendor areas, and exterior UMC surroundings.
  • Supervise specialized cleaning tasks such as deep cleaning, carpet cleaning/extracting, floor stripping/sealing, window washing, furniture upkeep, and wall cleaning.
  • Manage and coordinate snow removal efforts to ensure safe building access during winter months.
  • Collaborate with Facilities Management on exterior landscaping, trash collection, and snow removal operations.
  • Maintain inventory and orders supplies/equipment necessary for operations, ensuring all equipment is functional and readily available.
  • Initiate repair for damaged equipment or furniture, and reports building maintenance needs to the UMC Maintenance team.
  • Manage furniture procurement, recommending purchases based on research and coordinating third-party repair services as needed.
  • Lead space planning efforts for building-wide projects, including tenant relocations and capital project preparations.
  • Direct and manage the movement of furniture, office equipment, and large items to support UMC operations and office transitions.
  • Administer the UMC’s furniture disposal process in coordination with the university’s Distribution Center.
  • Manage all UMC storage areas, ensuring compliance with university fire codes and efficient space utilization.
AV Operations & Technical Oversight:
  • Supervise AV staff and ensures high-quality AV support for events both within the UMC and at offsite locations.
  • Meet with clients to assess and plan for AV needs, ensuring proper setup and execution.
  • Serve as an operational backup for AV support when necessary.
  • Work closely with the AV lead to ensure staff training on AV setup and operation.
  • Maintains and programs in-house AV systems, ensuring proper functionality and upkeep.
  • Stay updated on emerging AV and furniture trends in collegiate settings and recommends upgrades accordingly.

What You Should Know

The anticipated schedule for this position is Monday through Friday, 7:00am to 4:30pm. Some nights, weekends, and after-hours response may be required. 

What We Can Offer

The annual salary for this position is $74,000.

Our outstanding benefits include:
  • Paid days off: 22 vacation days, 15 sick leave days and 11 holidays per year.
  • Access to medical, vision, dental and life insurance.
  • Tuition reimbursement.
  • A 10% employer contribution retirement plan.
  • EcoPass for free RTD rides.
  • Opportunity for career growth within the division of student affairs and the CU Boulder campus!

Benefits

The University of Colorado offers excellent benefits, including medical, dental, retirement, paid time off, tuition benefit and ECO Pass. The University of Colorado Boulder is one of the largest employers in Boulder County and offers an inspiring higher education environment. Learn more about the University of Colorado Boulder.

Be Statements

Be creative. Be inspired. Be Boulder.

What We Require

  • Bachelor's Degree or equivalent year-for-year experience. 
  • Minimum of two years of experience in event setup operations, AV management, or large facility oversight.
  • This position operates University vehicles and requires a valid driver’s license.

What You Will Need

  • A demonstrated record of experience in an event multimedia production environment or equivalent.
  • Ability to interpret technical needs and offer solutions.
  • Ability to work independently and in a team environment.
  • Ability to anticipate, troubleshoot, and solve problems in a fast-paced work environment.
  • Excellent customer service skills with and ability to communicate in a professional manner both in writing and in person.

What We Would Like You to Have

  • Excellent organizational, multitasking, and problem-solving abilities.
  • Strong leadership skills with experience supervising both full-time and student staff. 
  • Proficiency in managing AV equipment, event scheduling systems, and workflow software.

Special Instructions

To apply, please submit the following materials: 
  1. A current resume. 
  2. A cover letter that specifically tells us how your background and experience align with the requirements, qualifications, and responsibilities of the position. 
We may request references at a later time.
 
Please apply by April 28, 2025, for consideration.
 
Note: Application materials will not be accepted via email. For consideration, please apply through CU Boulder Jobs.

In compliance with the Colorado Job Application Fairness Act, in any materials you submit, you may redact or remove age-identifying information such as age, date of birth, or dates of school attendance or graduation. You will not be penalized for redacting or removing this information.

Essential Services

This position is designated “essential services.” The incumbent is required to respond to requests for work during campus emergencies (snow, wind, rain, flood and any other natural or man-made event) and report to work for his / her regularly assigned shift during emergency campus closures. 

Posting Contact Information

Posting Contact Name: Boulder Campus Human Resources

Posting Contact Email: Recruiting@colorado.edu