Collection Operations Coordinator
Requisition Number:
66196
Location:
Boulder, Colorado
City
Boulder
State
Colorado
Employment Type:
University Staff
Schedule:
Full-Time
Posting Close Date:
05-Aug-2025
Date Posted:
23-Jul-2025
Job Summary
The University Libraries at CU Boulder is encouraging applications for a Collection Operations Coordinator! This role plays a pivotal role in shaping and promoting the library’s collections by evaluating patron suggestions, coordinating vendor engagement activities, and facilitating donor engagement through centralized communications and timely acknowledgments. In partnership with the Collection Development & Assessment Librarian, this role manages user requests and trial resources, while supporting the Director of Collection & Archival Strategy through detailed reports and promotional content that highlight new acquisitions and donations. Additionally, the Coordinator enhances outreach by creating marketing materials for diverse audiences, maintaining internal communications via the Libraries website and SharePoint, and participating in collaborative working groups to support organizational initiatives.
CU is an Equal Opportunity Employer and complies with all applicable federal, state, and local laws governing nondiscrimination in employment. We are committed to creating a workplace where all individuals are treated with respect and dignity, and we encourage individuals from all backgrounds to apply, including protected veterans and individuals with disabilities.
Who We Are
Mission
We are a knowledge catalyst. We fuel inquiry, discovery, collaboration, creation, and the dissemination of knowledge. We welcome everyone, wherever they are on their educational journey.
Vision
An information-empowered world.
Values
Include | Empower | Connect | Learn | Inspire
Our values define our interactions within the Libraries and radiate outwardly. This means that we develop a culture that compassionately and authentically embodies our values in all aspects of our work.
The University Libraries encourage applications from people of all backgrounds. We are most interested in finding the best candidate for the job. As you review the qualifications, please think about how your qualifications are transferable if (at first) they do not seem directly related. Share how your skills translate in your cover letter. We encourage you to apply, even if you don’t meet every preferred qualification.
What Your Key Responsibilities Will Be
Gift Coordination:
- Evaluates inquiries about gift materials or donations for library collections. Ensures that donors receive timely updates and acknowledgments about their donations.
- Reviews and analyzes potential gifts to assess alignment based on knowledge of the Libraries collection development criteria and strategy, and makes recommendations to the Director or appropriate subject librarian about adding materials to the collection.
- Supervises gift activities and assists with the creation of donor agreement forms, inventories, and other relevant documentation in accordance with campus regulations.
- Develops promotional materials to highlight new gifts and reports to showcase the impact of donated materials.
Patron Suggestion Assessment:
- Coordinates and triages requests from purchase on demand programs, including: Suggest a Library Purchase Form, vendor platform requests, streaming media requests, and supervising turnaways for electronic resources.
- Monitors and handles purchase suggestions received via email and online request forms.
- Curates physical and digital displays of books by CU Authors and other thematic collections as assigned.
- Supervises usage statistics and evaluation forms for trials and new electronic resources.
Collection Documentation and Vendor Relations:
- Maintains and updates documentation related to collection development policies, vendor agreements, and approval plans. Generates reports and communicates ordering timelines and approval profile changes with vendors and subject specialists.
- Collaboratively captures and prepares collection data for dashboards, assessment projects, and other reports that support central initiative planning and decision-making.
- Coordinates and schedules vendor-related activities such as site visits, product demonstrations, account reviews, presentations, and training sessions for subject librarians. Assists with note-taking and the distribution of promotional materials to support vendor engagement and follow-up communications.
Outreach for Collections:
- Promotes collections across all formats by creating engaging marketing materials aligned with University and Libraries branding standards while working with a team.
- Supports internal and external communication about new collections by drafting content for news stories, newsletters, and other outreach channels.
- Maintains an awareness of current trends, issues, and developments related to collection development and management to inform promotional strategies
- Participates in working groups to support organizational initiatives.
What You Should Know
This role is in a hybrid work position, working primarily on site, with an optional one day per week of remote work.
What We Can Offer
The annual salary for this full-time position is $47,022-$52,500. A small relocation assistance stipend may be available within University Libraries guidelines.
Benefits
The University of Colorado offers excellent benefits, including medical, dental, retirement, paid time off, tuition benefit and ECO Pass. The University of Colorado Boulder is one of the largest employers in Boulder County and offers an inspiring higher education environment. Learn more about the University of Colorado Boulder.
Be Statements
Be creative. Be impactful. Be Boulder.
What We Require
- Bachelor’s degree or equivalent combination of relevant education and experience.
- 2 years experience working in libraries; an MLIS can substitute for the experience.
What You Will Need
- Effective written, verbal, and interpersonal communication skills
- Skills for creative problem solving and a keen sense of design
- Ability to work independently and as part of a team with accuracy and attention to detail
- Ability to communicate effectively in a friendly and courteous manner
- Strong listening skills and an ability to communicate ideas to others
- Ability to work within a set of brand standards as necessary
- Ability to cultivate and advocate for an environment of inclusion and respect
- Knowledge of the mission, goals, and values of academic libraries
- Ability to organize work, set priorities, and handle multiple tasks while maintaining strong attention to detail
What We Would Like You to Have
- Familiarity with library resources and collection development practices
- Communication or graphic design experience
- Experience creating promotional materials for multiple marketing and communication channels including social media, displays, and printed materials
- Experience communicating with vendors, donors, or managing similar relationships with external collaborators
- Proven ability to design and implement projects or formal project management training
Special Instructions
To apply, please submit the following materials:
- A current resume.
- A cover letter that specifically tells us how your background and experience align with the requirements, qualifications, and responsibilities of the position.
We may request references at a later time.
Please apply by 8/5/2025 for consideration.
Note: Application materials will not be accepted via email. For consideration, please apply through CU Boulder Jobs.
In compliance with the Colorado Job Application Fairness Act, in any materials you submit, you may redact or remove age-identifying information such as age, date of birth, or dates of school attendance or graduation. You will not be penalized for redacting or removing this information.
Posting Contact Information
Posting Contact Name: Boulder Campus Human Resources
Posting Contact Email: Recruiting@colorado.edu