Jobs UNIVERSITY OF COLORADO BOULDER

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Facilities Data Specialist

Requisition Number:

64036

Location:

Boulder, Colorado

City

Boulder

State

Colorado

Employment Type:

University Staff

Schedule:

Full-Time

Posting Close Date:

05-May-2025

Date Posted:

01-May-2025
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Job Summary

Facilities Management at CU Boulder encourages applications for a Facilities Data Specialist! This role will validate and analyze data to determine building-specific costs and cost drivers in collaboration with the Director and the Business Process Manager. This position also provides data to the OCC Supervisor in support of the Customer Outreach Program.

CU is an Equal Opportunity Employer and complies with all applicable federal, state, and local laws governing nondiscrimination in employment. We are committed to creating a workplace where all individuals are treated with respect and dignity, and we encourage individuals from all backgrounds to apply, including protected veterans and individuals with disabilities.

Who We Are

Facilities Management is responsible for the overall physical development and maintenance of the campus. The mission of the department is to provide a safe physical environment that promotes the advancement and transfer of knowledge.

What Your Key Responsibilities Will Be

Data Analysis

  • Pull reports from Computerized Maintenance Management System (CMMS), validate financial data with FM Accounting, analyze data, and present results to Facilities Operations Planner/Schedulers, Senior Supervisors, and the Director. Based on this data, determine building specific costs and cost drivers in collaboration with the Work Process Manager. Work closely with FMIS on extracting data from Asset Works' AiM Portal and updating AiM to continue usability. Extract said data from a shared server using analytic tools such as Power Bi, Excel, and other capable software. Work with FM Accounting to verify financial data and reconcile funding issues for certain workorders. Based on the Work Process Manager’s R&R schedules, develop cost projections for budgeting by building. For Preventive Maintenance (PM), provide data for PM completion rate, work status, and cost estimates versus actual costs. Works closely with the Operations Control Center (OCC) Supervisor to provide work management data to customers through the Customer Outreach Program.

Project Support

  • Input field asset information into CMMS, and ensure data is accurate by performing quality control checks for CMMS field asset data input. These checks will relate to formatting and process, and any other issues that involve technical complexity beyond the duties of a service dispatcher. These issues may also involve cross-referencing field asset entries to ensure they correspond to the correct equipment.

Purchasing & Procurement

  • May be required to assist in the processing of invoices and issuance of purchase orders per the University of Colorado System Procurement Service Center’s established process.
  • Special projects as assigned on a monthly, semi-annually and/or annual basis.

What You Should Know

This position will work in a hybrid work format, with the training period being fully in-person, and a requirement to be in the office 2-3 days per week. The anticipated work schedule is Monday - Friday during regular business hours.

What We Can Offer

The salary range for this position is $66,300 - $74,839 annually.

Benefits

The University of Colorado offers excellent benefits, including medical, dental, retirement, paid time off, tuition benefit and ECO Pass. The University of Colorado Boulder is one of the largest employers in Boulder County and offers an inspiring higher education environment. Learn more about the University of Colorado Boulder.

Be Statements

Be balanced. Be strategic. Be Boulder.

What We Require

  • Bachelors degree in business, engineering, mathematics, Computer Science, or a related field. Work experience conducting data analysis and process improvement can be substituted on a year for year basis.
  • 1 year of professional experience in data analysis and process improvement within facilities management or maintenance operations.
  • Proficiency in data analytic software such as Power BI, Excel, R, or Python.
  • Experience in developing cost projections, budgeting, and analyzing historical business data.

What You Will Need

  • Excellent communication and customer service skills.
  • Excellent critical thinking and problem solving skills.

What We Would Like You to Have

  • Experience using and operating a computerized maintenance management system for 2 or more years.
  • Leadership experience.
  • Experience in the HVAC Mechanical Trades and with Asset Works Software.

Special Instructions

To apply, please submit the following materials:

  1. A current resume.
  2. A cover letter that specifically tells us how your background and experience align with the requirements, qualifications, and responsibilities of the position.

We may request references at a later time.

Please apply by May 5, 2025 for consideration.

Note: Application materials will not be accepted via email. For consideration, please apply through CU Boulder Jobs.


In compliance with the Colorado Job Application Fairness Act, in any materials you submit, you may redact or remove age-identifying information such as age, date of birth, or dates of school attendance or graduation. You will not be penalized for redacting or removing this information.

Posting Contact Information

Posting Contact Name: Boulder Campus Human Resources

Posting Contact Email: Recruiting@colorado.edu