Jobs UNIVERSITY OF COLORADO BOULDER

EH&S provides comprehensive safety oversight, training, compliance assurance and hazardous material management/disposal services to all campus operations (research, general fund operations, auxiliary operations, events, etc.). We coordinate with University Risk Management regarding campus safety liabilities/risks and develop programs to proactively address issues; develop and implement occupational safety programs that work to reduce risk management liabilities and claims, and coordinate responses to critical campus incidents and ensure appropriate hazard mitigation and remediation for hazardous materials incidents are in full compliance with federal, state and/or local regulations.

Human Resources Management

• Serve as the primary Human Capital Management System (HCM) Community Member and oversee human resource management for the EH&S department. Be proficient in human resources matters including the creation and updating of positions, scheduling interviews, hiring, onboarding, exit process, and leave reconciliation as well as advising employees on matters concerning available employee resources campus-wide and in the department. Advise on new/retiring/resigning employee procedures.
• Be the departmental payroll liaison and be responsible for approving and processing payroll for full-time, temporary, and student employees. Aid in the annual performance planning process for EH&S personnel and help manage personnel files and policy information.
• Handle personnel matters such as bi-weekly and monthly payroll processing through CU Time and troubleshooting payroll issues for employees, hiring, onboarding, and the exit process. Work with campus HR as needed.
• Advise employees on issues including FMLA/FAMLI and other leave processes, handle procedures for new employees, retirements, and resignations.
• May manage departmental student employees.

Office Management

• Responsible for the daily operations of the EH&S office, including running schedules, coordinating meetings, ordering supplies, greeting visitors, and responding to emails and phone calls.
• Supervise the overall efficiency of the office environment, including front desk responsibilities such as greeting members of the campus community.
• Act as the parking liaison and coordinate parking permits for staff and visitors.
• Be the conduit between the department and Property Services and coordinate purchases or transfers of equipment, furniture, etc. Supervise the annual capital inventory for EH&S and handle the Campus Inventory System.
• Liaise with Transportation Services and provide management for EH&S fleet vehicle issues (purchasing, maintenance, repairs, insurance, etc.). Provide oversight and management of CDL requirements for EH&S employees.
• Work with Access Services and coordinate employee needs related to campus access (keys, BuffOne Cards, etc.).
• Oversee process for completion of EH&S employee annual medical examinations by occupational medicine provider.
• Responsible for various tasks, including coordinating the apparel program for EH&S employees, departmental purchases of necessary supplies/equipment approved vendors, manage the copier contract, run and schedule the Campus Emergency Operations Center.

Building Proctor

• Serve as Building Proctor and coordinate building related issues, preventive maintenance, and work orders with Facilities Management. Submit and follow through on service requests for building repairs and maintenance, manage office assignments and space allocation, work with 3rd party designers for furniture replacements/upgrades and supervise the selection and purchase of furniture and other building equipment and appliances. Take recommendations from other managers for renovations/upgrades to EHSC building and offices, and collaborate with other departments to ensure completion.

IT Management & Support

• Supervise departmental IT programs including managing computer inventory, computer, and peripheral purchases; collaborating with OIT for desktop support, server support, and other technological support; keep current with the latest technology and ensure continued efficiency for the department.
• Manage the department’s cell phone program, including negotiating contracts and overseeing renewal and replacement of older phones and equipment.

Accounting Support & Assisting Business Operations Manager

• May support the Business Operations Manager and aid with accounting and finance for the EH&S department. These duties could include creating and updating Purchase Orders and Standing Purchase orders, processing invoices, financial system data entry, updating the website, and limited technical editing of documents.

This is primarily an in-person position and will have an anticipated work schedule of Monday – Friday during regular business hours.

• The salary range for this role is $59,930 - $60,945 annually.
• A signing bonus is available according to department guidelines.

• Bachelor’s degree or equivalent combination of education and experience may substitute.
• 2 years experience as an office manager, building manager, executive assistant or similar.
• Must have a valid driver’s license.

• Excellent customer service skills, including listening and follow-up skills.
• Ability to engage in candid and constructive dialogue on difficult topics.
• Is respectful of and values the unique backgrounds and perspectives and is considerate of the communication skills of others.
• Excellent analytical and organizational skills.
• Possess initiative, effective problem-solving skills, and a desire to grow and expand knowledge base.
• Demonstrate excellence in communication and interpersonal skills, and able to handle multiple, complex, and concurrent tasks.

• A bachelors degree in business or a related field.
• Familiarity with University of Colorado Boulder systems (HCM, Marketplace, Concur Travel and Expense, budget processes).