Jobs UNIVERSITY OF COLORADO BOULDER

Human Resources Administration Support:

• Manages the entire employment cycle for University and Classified staff, undergraduate student employee, undergraduate participant stipend trainee, postdocs, research faculty, POI assignments, and temporary hourly employee appointments.
• Serves as department Human Resources Liaison (HRL) for staff, research faculty, undergraduate and temporary hourly employment process, providing guidance, expertise, service and support to employees and managers, and communicating on behalf of the department with campus/university and college human resources and payroll.
• Works with the CEAS HR team to fill staff vacancies or to create new positions. Defines work requirements and develops job descriptions for staff openings. Maintains an accurate position description for each staff member. Trains hiring managers on how to write accurate, complete, and concise position descriptions.
• Works with designated search committees to initiate, organize, and lead the search progress from beginning to end, including placement of advertisements; creation and submittal of job postings; organization of search committees and summaries; communication with candidates; arranging interview schedules and logistics, communication with the Dean’s Office to ensure completion and submission of all paperwork including offer letters and addendums; and works directly with the Human Resources Service Center (HRSC) to enter appointments in HCM.
• Processes and rectifies issues involving overpayments, late pays, and issues hand drawn warrant requests. Communicates leave payouts to the HR Service Center upon employee separation.
• Works with the central HR Leave team to help process leave requests (FMLA, FAMLI, Disability, etc.). Processes all paid/unpaid leave in HCM (vacation, sick, administrative, processes leave sweeps, etc.) in conjunction with the CEAS HR Team and HR Service Center.
• Manages staff, student, and research faculty performance review planning to ensure that supervisors and employees perform necessary requirements at appropriate times of the year. Provides any necessary training to new supervisors or employees on the process. Keeps accurate records of completed performance reviews and provides these to the CEAS HR team. Serves as a resource to supervisors in performance management, on-the-job injuries, professional development and management trainings, conflict management, compensation, and other needs as applicable.
• Collaborates with the Chair and Manager of Operations to enforce disciplinary actions up to and including termination. Compiles records/evidence if called to defend action taken.
• Facilitates payroll training to new department hires and serves as guide for the MyLeave portal and proper timesheet completion.
• Coordinates department onboarding processes (i.e., orientation, parking, required training, preparing physical space, updating department directory, etc.). This includes sending welcome emails, coordinating I-9 processes, information on campus technology, training opportunities, and other useful information.
• Manages department undergraduate apprenticeship programs, including Earn Learn Apprentice Program, Discovery Learning Apprentice Program and CU's Summer Program for Undergraduate Research (CU SPUR).
• Coordinates student course support (CAs, TAs, graders, etc.) for all CHEN courses each semester. Create job posting, manage recruitment notifications, and maintain database of ChBE undergraduate students qualified to serve as course assistants.
• Prepares and processes undergraduate student offer letters each semester and submits hiring request to the Human Resources Service Center (HRSC) before the payroll deadline each semester.
• Serves as Department liaison with the International Student and Scholar Services (ISSS) office to facilitate visa processing for international faculty, staff, students, scholars and visitors. Processes and manages all J-1 Exchange Visitor, H-1B Scholar, Green Card (Permanent Residency), J-1 Student Intern, and F-1 Optional Practical Training (OPT) visa applications for all ChBE international employees, students and visitors.
• Works with international employees to complete paperwork needed to obtain social security card. Processes all required paperwork and submits to International Student and Scholar Services (ISSS) on a timely basis.

Curriculum Coordinator:

• Manages department course scheduling process. Enters all courses in CU-SIS each semester by the required deadline.
• Meets with the curriculum committee each semester to plan course offerings and project enrollment numbers.
• Designs course schedule each semester based on an understanding of how our curriculum is built and flows for students. This knowledge will assist with course scheduling each semester ensuring that required courses do not conflict with each other.
• Determines which classrooms are suitable to meet the needs of specific requests and manages the room reservations for all courses.
• Manages course enrollments and identifies when to add a class section or move a class to a larger room.
• Manages the process and workflow for students who may be eligible to enroll in CHEN courses.
• Manages eligible enrollments in the department’s classes each semester by reviewing the Post-Enrollment Requirement Checking (PERC) report and contacting students and/or advisors if requisites aren’t met.
• Provides support to students who need assistance with course overrides, dropping a course and submitting required petitions for enrollment changes.
• Manages course revision and proposal processes in Curriculum Inventory Management (CIM)/CourseLeaf section scheduler (CLSS) and works directly with the curriculum committee and individual faculty to assure courses are updated and approved by the semester deadlines.
• Works with the curriculum committee to update the University catalog annually.
• Provides guidance, expertise, service and support to faculty and advising staff responsible for developing and reviewing course offerings and schedules, and communicating on behalf of the department with the Registrar’s Academic Scheduling and other university/campus departments responsible for room scheduling.
• Develops and manages practices to support the course scheduling process. Routinely reviews and updates process and supporting documentation.
• Facilitates Fundamental Engineering (FE) Exam process for undergraduate seniors by providing registration and eligibility guidance, expertise, service and support, verifying and submitting eligibility notice to the state board on behalf of students, processing exam fee reimbursements, and providing reports as required.
• Serves as department grades liaison, coordinating the timely submission of course grades.

Department Operations Support and Special Projects:

• Assists Manager of Operations with department space census reporting and the Campus Controller's Office (CCO) space optimization survey annually. ChBE space allocations span two three campus buildings, and a census is performed annually each semester.
• Provides event management support to administration team members, assisting with annual department ceremonies, seminars and visiting scholar events, graduate recruitment events, and staff appreciation events. Supports onsite event set-up, execution and break-down, communicating with support staff, students, and vendors, as needed.
• Functions as a part of the front office support team, providing backup support when necessary.
• Attends and participates in college and campus-wide meetings, conferences and trainings that develop job skills, process and policy knowledge and understanding.
• Coordinate with Associate Chair for Undergraduate Education to assist with department data collection, organization, and reporting needs for ABET accreditation review and department planning needs.
• Assists Manager of Operations with special projects and undertakes other duties and responsibilities, as assigned.
  

• The starting salary range for this position is $57,000 - $64,000 annually.
• Relocation assistance is available within department guidelines.