Jobs UNIVERSITY OF COLORADO BOULDER

Chemical and biological engineering research seeks to address a variety of complex and important challenges, from renewable and sustainable energy, therapeutics and pharmaceutical development, to the creation and improvement of functional materials and more.

The Department of Chemical and Biological Engineering is committed to providing a welcoming and inclusive learning, teaching and working environment for all students, faculty, staff and guests. The diversity of our community is central to our success as a world-class center of teaching, learning and research.

Grant, Sponsored Research and Publication Administration:

• Assists with the preparation and submission of grant applications, annual reports, and manuscripts.
• Collaborates with department finance team to update funding assignments and correct discrepancies.
• Prepares and presents financial reports to principal investigators and associated research staff.
• Assists with sponsored project close-outs in conjunction with Campus Controller’s Office financial analyst staff.
• Works cooperatively with Principal Investigator (PI) and departmental staff, as well as other campus departments and personnel (such as Sponsored Projects Accounting (SPA), Office of Grants and Contracts (OCG), and Procurement Service Center (PSC)).
• Provides proposal and award advisement including assisting with preparation of budgets and narratives for grant applications, resource, and fund management; and offers procedural and regulatory advisement in alignment with sponsor, Federal, State, and university requirements to ensure compliance.
• Manages personnel and expenses assigned to grants, collaborating with department finance team to update funding assignments and correct discrepancies, preparing, and presenting reports, and assisting with grant close-outs.
• Develops and maintains online library of grant proposals, submissions, and associated documents (e.g., faculty CVs, bibliographies, current and pending support and conflict of interest documents). Communicates with faculty and industry collaborators, department and university administration, and other internal and external entities.
• Prepares, tracks, and monitors material transfer agreements and scientific protocols.
• Collaborates with department finance staff on all matters related to Sponsored Projects administration, including preparing and updating spreadsheets, assisting with inventory and disposal activities, records management, and obtaining and maintaining training and knowledge of department and university policies and procedures.

Professional Assistant and Lab Operations Administration:

• Provides professional administrative support to three faculty members within the department of Chemical and Biological Engineering and their research laboratory groups. Support includes assisting in laboratory and operational planning and development; interprets, monitors, and analyzes information regarding operating policies and procedures; and coordinates academic and/or staff personnel matters. Resolves problems that have a significant impact on the overall goals of the laboratories. Responsibilities include logistics and event planning, scheduling, and coordination for activities in support of research functions for the White, Shields and Hayward research laboratories and other research support tasks.
• Coordinates projects and assignments with the lab staff on behalf of the faculty members, including communicating tasks, expectations, and timeframes.
• Assists department human resources coordinator with research laboratory personnel appointments and visas processing, including gathering required documentation and submitting in a timely manner; and performing lab member onboarding and exit procedures.
• Manages faculty calendars, develops laboratory communications, schedules meetings, travel arrangements, events and seminars planning, and coordinates research laboratory group activities, interpreting and relaying directions, and managing calendar access.
• Maintains group websites and other internal shared resources.

Procurement and Travel Reimbursements:

• Coordinates travel in accordance with university procedures using Concur and Marketplace to process transactions. This includes airfare, hotel, transportation, registration, etc. for conferences, events, seminars, and training. Reviews conference agendas to assist faculty in determining appropriate dates of travel, developing itineraries, and arranging travel visas as required. Prepares and submits appropriate pre-travel approval forms.
• Researches cost, policy, and logistical information to determine the best guidelines for travel to specific events. Explains reimbursement policies and processes travel reimbursements, as needed.
• Handles travel reconciliation expense reports and reimbursements using the Concur Travel and Expense System. This includes collecting and uploading receipts, assigning expenses to appropriate speedtypes, creating reports for cardholders to approve, etc. Ensures that fiscal policies and procedures are followed. Addresses any instances where fiscal procedures were not followed appropriately.
• Purchases goods and services using procurement card, purchase orders, or payment vouchers, and tracks delivery of goods and services. Works with department finance staff to ensure costs of goods and services are reasonable, appropriate, allocable and within compliance.
• Monitors and reconciles procurement card expenses, assuring appropriate receipts and documentation are provided and manages the preparation of reports.
• Reviews outstanding expense reports and follows-up with cardholders to ensure that the report is submitted on time, avoiding any penalties from the Procurement Services Center (PSC). Tracks expenses and reimbursements for assigned faculty members and coordinates with department finance staff when allocation updates need to be made.
• Assesses the efficiency and accuracy of departmental reporting and tracking procedures and revises as necessary.

Other:

• Undertakes other duties and responsibilities as assigned.
• Stays apprised and current on relevant University and State of Colorado policies and procedures.
• Participates in professional development activities and serves on unit, college, or campus committees as applicable.
• Recommends and implements process improvements to increase department efficiency.
• Documents all processes and procedures making them available to team members.

The schedule for this position is Monday through Friday 8:00am-5:00pm. This position may be eligible for a hybrid work modality, consistent with the College of Engineering and Applied Science Hybrid Work Policy.

The starting salary range for this position is $56,000 - $63,000. Relocation assistance is available within department guidelines.

• Bachelor’s degree or equivalent combination of education and experience may substitute.
• 1+ years of professional, job related experience.

• Demonstrated effectiveness in written and oral communications, collaboration, and problem solving.
• Demonstrated understanding and application of internal accounting control principles.
• Demonstrated effectiveness in written and oral communications, collaboration and problem solving.
• High-level computer skill proficiency in Microsoft Office Suite (Word, Excel, Outlook) and databases.
• Ability to work independently and as a team member.
• Ability to collect and present clear data and explain processes to faculty, staff, and students.
• Demonstrated ability to establish and maintain effective and trusting working relationships with faculty, administrators, and staff.

• Experience with research and contract accounting and management.
• Knowledge of administrative, budgetary, and fiscal principles and practices in a higher education environment, including budgeting and fund accounting.
• Ability to work through ambiguous direction, a self-starter to problem-solve.
• Ability to manage time and adapt to support PIs and laboratories during peak times.
• Strong knowledge of accounting and budgeting in all funds (general, auxiliary, gift, grant, and plant) as well as an understanding of the CU Foundation accounting system.
• Sensitivity to and appreciation of cultural, political, and geographical differences, with ability to work well with faculty, staff, and students from around the world.